The Executive Assistant will provide a high-level of administrative support to the President and Executive Team as directed, to ensure that the company goals, objectives, and operations run efficiently. The Executive Assistant organizes and coordinates on behalf of the executive team, both internally and externally, along with overseeing special projects as assigned. This is a high-visibility position in the BigIron organization that requires professionalism, the ability to work in an extremely fast-paced environment, a highly level of proficiency in all areas of technology and operating systems, a skilled facilitator and presenter of organization-wide executive and leadership meetings, and an ability to be agile and flexible in a high-growth organization that is scaling rapidly.

Essential Functions:

• Manage scheduling for the President and Executive Team, including agendas, email, phone calls, client management, and other company logistics.
• Manage Executive travel logistics and activities, including accommodations, transportation, and meals.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of the organization.
• Manage and own the coordination of information and PowerPoint presentations for all company meetings, sales meetings, monthly reporting meetings and other meetings, as needed. This includes coordination and facilitation of prep meetings and other meetings in support of the main event.
• Take detailed notes in meetings, prepare and follow-up on action items.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Plan events, both internal and off-site, on behalf of the Executive Team and Founders.
• Draft and prepare correspondence for internal announcements, board meetings, or organizations that the executives are involved in.
• Represent the company and Executives in a positive light through great follow-through skills and sound judgement.
• Demonstrate high-level understanding of reporting and data capture for organization KPI’s (key performance indicators) and tracks progress as needed.
• Works Directly with the President, Executive Team, and leadership across the organization to accomplish key milestones and deadlines as directed by project leaders.

• 5 years of experience in Project Management, Project Coordination, Sr. Administrative Assistant or Executive Assistant, reporting directly to Executive management.
• Excellent communication and time management skills; proven ability to meet deadlines and displays a sense or urgency for all matters.
• Ability to function effectively in a fast-paced environment that includes editing documents in a live environment.
• An expert in Microsoft Office Suite, Microsoft Teams.
• Advanced proficiency in Excel, Word, PowerPoint, Outlook, Teams and other standard office operating systems, this includes email, text, and other forms of communication.
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Ability to adapt to changes or challenges.
• Ability to maintain confidentiality of information related to the company and its employees.

Key Benefits We Offer:

• Health
• Dental
• Vision
• 401k with Match
• PTO
• Floating Holidays
• Paid Holidays
• Wellness Reimbursements
• Profit Sharing
• Bonus Opportunity

BECOME PART OF THE BIGIRON LEGACY

As a swiftly expanding auction company, we are growing into new verticals and geographies offering special opportunities for dynamic leaders. Our sales volume, growth and strategic objectives are quickly elevating our demand and need for exceptional, experienced, and driven candidates to partner with our executive leadership in our mission to succeed.

Working with us, you'll be challenged daily to improve yourself, and take on your position as if it was your own business. Our organization is seeking high-performance leaders that spark the entrepreneurial spirit in others and encourage them to live up to their true potential.

When you join our team, you're becoming part of a multi-generational legacy that strives to become the most recognized, customer-focused equipment, real estate, transportation, livestock, and collector car platform in the online auction industry.

Join us as we continue making waves in the industry. www.bigiron.com