Reports To: Controller

Job Status: Full Time FLSA Status: Non-Exempt

Position Summary

Responsible for data entry of vendor invoices, various license and tax payments, utilities and expense reports. This includes processing, monitoring invoices and ensuring proper approvals are in place prior to inputs, in accordance with company policy.

Duties and Responsibilities

Pulling, matching, coding, editing, and inputting invoices into our Accounting System in a timely manner. Assembling supporting documentation, including check copies to be filed in Accounts Payable hardcopy vendor files.

Processing of vendor payments via check, as well as assisting in weekly check runs.

Research and resolve invoice discrepancies and issues. Match invoices to checks, and 1099/W-9 maintenance.

Sort and distribute incoming mail and invoices (from post office and email).

Posting of ACH/EFT payments, along with reconciling to company bank statement and vendor statement.

Other duties may be assigned to meet business needs.

Essential Skills Required

Working knowledge of Microsoft Office, especially Excel.

10-key skills

Ability to carry out detailed written or oral instructions.

Detail and Customer Oriented.

Ability to work in a team environment with internal and external customers. Ability to communicate and work cohesively with fellow employees.

Education/Experience Qualifications

High School diploma or general education degree (GED) or three to five years of related experience

2 years of experience in Accounts Payable or related field.

General Skill Requirements

In addition to the Essential Functions and Qualifications listed above, to perform the job successfully an individual must also possess the following General Skill Requirements.

Adaptability — Adapts to changes in the work environment; Manages competing demands; Accepts criticism and feedback; Changes approach or method to best fit the situation; ability to work with frustrating situations; work under pressure and on an irregular schedule such as unscheduled overtime, unanticipated changes in work pace; Works with numerous distractions.

Attendance and Punctuality — Schedules time off in advance; Begins working on time; Keeps absences within guidelines; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Communications — Expresses ideas and thoughts verbally; Expresses ideas and thoughts in written form; Exhibits good listening and comprehension; Keeps others adequately informed; Selects and uses appropriate communication methods.

Cooperation — Establishes and maintains effective relations; Exhibits tact and consideration; Displays positive outlook and pleasant manner; Offers assistance and support to co-workers; Works cooperatively in group situations; Works actively to resolve conflicts.

Job Knowledge — Competent in required job skills and knowledge; Exhibits ability to learn and apply new skills; Keeps abreast of current developments; Requires minimal supervision; Displays understanding of how job relates to others; Uses resources effectively.

Judgment — displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions; ability to work with and maintain confidential information.

co Problem solving — Identifies problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Resolves problems in early stages; Works well in group problem solving situations.

Quality — Demonstrates accuracy and thoroughness; Displays commitment to excellence; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Quantity — Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly; Achieves established goals.

Concentration — Maintains attention to detail over extended period of time; continually aware of variations in changing situations.

Supervision — ability to perform work independently or with minimal supervision; ability to assign and/or review work; train and/or evaluate other employees.

Environmental Factors

This position is performed within an environment of frequent exposure to a general office environment where standard office equipment is used such as a computer, copy machine, fax machine, telephone, etc.

There is minimum exposure to outside environmental conditions. Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job the employee is regularly required to walk, stand, bend and reach.

The employee will frequently be required to lift, push or pull weight of at least 5 to 50 pounds.

Ability to assist in moving files/records as needed.

Ability to work at a computer for extended periods of time.

The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.

Mental Demands

Must work under pressure for periods of time.

Must be able to meet departmental deadlines and follow the directives of immediate supervisor.

Reasonable accommodations may be made to assist an otherwise qualified individual in the performance of the job. In order to meet the needs of the Company employees may be assigned other duties, in addition to or in lieu of those described above.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Accounts Payable: 2 years (Required)

Work Location: In person