68 administrative assistant ii Jobs in memphis, tn
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Vaco is Hiring an Administrative Assistant Near Memphis, TN
ESSENTIAL JOB FUNCTIONS
- Responsible for handling the senior leader's calendar, including scheduling meetings, reviewing calendar and resolving conflicts.
- Makes travel arrangements for the management and/or staff.
- Uses a relatively high degree of sensitivity to handle confidential documents, telephone calls, and personal contacts as required for departmental leaders. -Uses typing knowledge to compose, create and visually proofread letters, reports, forms, memos, and other correspondence as requested by management team.
- Obtains, distributes and sends mail and packages.
- Reports equipment failures such as copier machine jams and general printer problems.
- Works with team members to create power point presentations, proposals, and reports; Generates reports as requested.
- Uses relatively high degree of concentration to perform special projects including, but not limited to, setting up conference calls/meetings, creating spreadsheets in excel, and troubleshooting technical issues.
- Organizes internal functions including staff lunches and retreats.
- Orders food, helps to plan agenda, provides materials needed for event.
- Codes bills and invoices; Reviews and develops purchase orders. Submits forms to the appropriate departments for processing; Maintains expense spreadsheet.
- Orders supplies. Ensures supply closet is well stocked and maintained.
- Orders needed equipment and supplies for new employees within the department.
- Creating and executing schedules: plan and coordinate meetings, manage logistics, and oversee the calendar of events.
- Proactively and professionally communicating with internal and external partners.
- Serve as a point of contact for the Sr. Vice President, addressing queries and facilitating communication.
- Keeping organized records: Documenting meetings, information and processes
- Knowledge ordinarily acquired through attainment of a high school diploma or GED, and 5-7 years of office/administrative experience supporting a senior leader.
- Ability to handle confidential matters, set priorities, and work well under pressure with an attention to detail.
- Must have the ability to multitask & demonstrate a high degree of initiative in determining needs and developing solutions.
- Proven experience creating spreadsheets, PowerPoint presentations and other documents -Strong communication skills both written and verbal.
Job Summary
JOB TYPE
Full Time
SALARY
$45k-56k (estimate)
POST DATE
06/10/2024
EXPIRATION DATE
06/27/2024
WEBSITE
vaco.com
HEADQUARTERS
BRENTWOOD, TN
SIZE
500 - 1,000
FOUNDED
2002
TYPE
Private
REVENUE
$500M - $1B
INDUSTRY
Business Services
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About Vaco
Vaco provides executive search, strategic staffing, corporate relocation and consulting services for finance, logistics and healthcare sectors.
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