Are you passionate about event planning and thrive in fast-paced environments? We're looking for an energetic and organized Events Administrative Assistant to join our team and help us create unforgettable experiences for our members and employees. If you’re ready to bring your talents to a vibrant organization and enjoy a dynamic work environment, read on! What You’ll Gain:At Multnomah Athletic Club, we believe in taking care of our team members. We offer a wide range of benefits to ensure your well-being, both inside and outside the club. Here's what's in it for you:Full-time employees: Enjoy medical, dental, and vision insurance.Facility access: Free access to our exercise room and classes, climbing gym, and pools.Convenience: Free parking and discounted public transportation passes.Retirement: Participate in our 401(k) program with an employer match.Well-being: Access our Employee Assistance Program (EAP) and the Headspace wellness app for free.Perks: Enjoy discounts on club services and meals. The Role:The Events Administrative Assistant helps manage event logistics from preparation to execution. This role involves administrative tasks, marketing support, and on-site event assistance, requiring excellent organizational and communication skills. Ideal candidates will have a background in event planning or hospitality and be willing to work flexible hours, including evenings and weekends. Key Responsibilities: Agenda & Correspondence Preparation: Prepare detailed agendas, Banquet Event Order (BEO) packets, and other essential correspondence.Phone & Inquiry Management: Answer phones and delegate inquiries to the appropriate team member, ensuring prompt and accurate processing.Reservation & Confirmation Handling: Manage reservations, email confirmations, and event inquiries with efficiency and attention to detail.Supply Management: Organize and maintain office and event supplies, ensuring all necessary items are procured timely.Financial Monitoring: Monitor expenditures and revenues for events, providing detailed reports to managers and coordinators.Marketing Support: Assist with pre-event marketing efforts, including crafting engaging magazine articles, website content, posters, flyers, invitations, and mass mailings.Event Setup & Support: Support pre-event décor setup, day-of-event activities including check-in, and post-event teardown.Sales & Special Projects: Provide comprehensive event and sales support, and tackle special projects as assigned by the Events Managers.Communication Standards: Uphold our club standards for communications through various channels, including The Winged M and www.themac.com.Team Collaboration: Collaborate effectively with department colleagues to maintain a positive, customer-focused team environment.Safety Compliance: Adhere to club safety policies and procedures, demonstrating safe work practices and reporting any unsafe conditions.Training Participation: Participate in club-related training sessions to enhance your skills and knowledge.Additional Tasks: Take on additional tasks as assigned by managers. Interpersonal Contacts:Internal Interactions: Regularly interact with internal team members including the Department Manager and staff.External Interactions: Engage with external contacts such as members and contractors, focusing on information exchange, direction, and training.Professional Communication: Maintain professional, tactful, and service-oriented communication. Essential Skills and Qualifications:Physical Requirements: Physical ability to bend, twist, lift up to 5 pounds regularly, and navigate stairs.Customer Service Skills: Strong customer service skills, with the ability to work effectively with diverse groups including parents and junior members. Prior customer service experience is a must.Technical Proficiency: Proficiency in operating telephones, computers, and software applications, including Microsoft Office.Organizational Skills: Excellent organizational and communication skills, both verbal and written, with a keen eye for grammar, spelling, and punctuation.Multitasking Ability: Ability to manage multiple tasks independently and as part of a team in a fast-paced environment.Educational Background: Bachelor’s degree in event planning, hospitality, marketing, or a related field preferred, or equivalent education, training, and experience.Availability: Willingness to work irregular hours, including evenings, weekends, and holidays as necessary. Working Conditions:Office Environment: Enjoy a normal office environment with the occasional need to work outside in varying weather conditions.Flexible Hours: Be prepared to work flexible hours to accommodate events, including holidays and weekends. If you're ready to grow your career in event planning and hospitality, all while working with a passionate and dedicated team, apply today!