Overview:
The Bookkeeper and Administrative Assistant is responsible for ensuring the accuracy and efficiency of the business’s financial records while also providing exceptional administrative support. In this dualistic role, the position calls for managing accounting records of financial transactions including reconciliation and balancing of accounts. Maintaining all necessary electronic accounts, ledgers, and files and producing and reviewing general ledger reports. Additionally, this position is responsible for supporting management with general office tasks and administrative duties, such as data entry, directing internal and external communications, and organizing files and records.

The Main responsibilities for the position are as follows:

-Bookkeeping

• Process accounts payable and accounts receivable
• Analyze and reconcile company accounts and bank statements
• Maintain general ledger ledger reports
• Ensure compliance with financial reporting and standard accounting procedures
• Generate and review financial reports
• Assist with month-end and year-end closing procedures

-Administrative Support

• Respond to external and internal communications, such as calls and emails, in a professional and courteous manner
• Provide a warm and welcoming first impression to visitors and manage any incoming mail and packages
• Schedule appointments and manage calendars
• Create and maintain filing systems both physical and digital
• Manage office supplies and company orders
• Assist with other administrative tasks as needed

Qualifications

• Minimum 2 years of experience in a bookkeeping or related field
• Proficiency in bookkeeping software (Sage preferred)
• Excellent organizational skills and attention to detail
• Strong communication and interpersonal skills
• Ability to prioritize and manage multiple tasks efficiently
• Proficient in Microsoft Office Suite programs (Word, Excel, Outlook, etc.)
• Ability to work independently and as part of a team

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Experience:

• Bookkeeping: 1 year (Preferred)

Work Location: In person