36 Jobs in Chicago, IL
illinois is Hiring an ADMINISTRATIVE SECRETARY Near Chicago, IL
Agency : Department of Children and Family Services
Title: Administrative Secretary (Spanish-speaking) (Executive Secretary III) - Chicago
Closing Date/Time: 06/12/2024
Salary: Anticipated Starting Salary (Effective 7/1/24) $5,179 monthly step 1b; Full Range $5,179 - $7,341
Job Type: Salaried
County: Cook
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Job Responsibilities
1. Serves as administrative secretary for the Deputy Director; requests reports from other appropriate management staff to answer inquiries of the Deputy Director
2. Keyboards a variety of complex technical and confidential material relating to Departmental policy formulations and implementation
3. Provides oversight and coordination of contracts for the division
4. Translates and interprets both orally and in writing for Spanish speaking clients regarding services available and the proper completion of forms
5. Receives and screens callers and visitors in the Deputy Director’s office
6. Serves as liaison with the Division of Budget and Finance to answer questions and ensure that issues involving the division’s budget are resolved
7. Activates and deactivates caseworker id’s in the Department’s computer system
8. Attends and provides input into various staff meetings to remain informed of proposed changes in current policy and unit activity
9. Performs other duties as required or assigned which are reasonably within the scope of those enumerated above
Minimum Qualifications
1. Requires knowledge skill and mental development equivalent to completion of two years' secretarial or business college and three years of secretarial experience OR completion of high school and five years secretarial experience.
2. Requires the ability to keyboard accurately at 55 wpm.
3. Requires ability to speak and write Spanish at a colloquial skill level.
Conditions of Employment
1. Requires ability to pass a background check.
Work Hours: Monday - Friday 8:30 AM - 5:00 PM
Work Location: 60 E Van Buren, Chicago, Illinois, 60605
Supervisor: Jennifer Eblen-Manning
Agency Contact:
Michael Bernardy
Email: Michael.Bernardy@illinois.gov (for questions only)
Posting Group: Office & Administrative Support; Social Services
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Job Summary
Full Time
$55k-68k (estimate)
05/31/2024
07/29/2024
mcb.illinois.edu
Urbana, IL
<25
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Secretary job description and responsibilities
Secretaries and administrative assistants do routine clerical and organizational tasks.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Secretary jobs
Administrative assistants have distinct personalities.
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Knowing how to coordinate an office.
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Apply to support companies and organizations.
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Administrative Secretarys typically have full to-do lists and must be able to effectively manage their time to finish their duties by a set deadline.
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Sound judgment and decision-making skills are essential.
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