Job Title: Bookkeeper & Administrative Assistant

Responsible to: President

Hours: Monday - Thursday, 8:30-1pm

Job Summary

Assist the President with bookkeeping, general office activities, data entry and office organization.

Major Duties and Responsibilities:

Bookkeeping

· Accounts Payable

· Accounts Receivable and Collection efforts

· Make daily mobile deposits

· Work with outside bookkeeper for month end Financials, board income statement

· Run and distribute monthly dues billing

· Run annual Sales Club Billing

· Make Journal Adjustments

· Track Group Buying revenue share

· Invoicing for products, seminars and events

· Maintain membership tracking records

· Perform annual census data tracking

Access Database

· Enter any new companies into database

· Update company information & research prospect companies

· Track event attendance by individual records

· Run reports as requested

General Office Procedures

· Assist President with marketing out reach to prospective members

· Prepare and send New Member and prospect kits

· Maintain supplies for promotional materials

· Assist with Print Access updates, Constant Contact updates and other databases

· Assist Members in a professional manner

Meeting and Seminars

· Process registrations on spreadsheet and do appropriate billing

· Attend events and do registration if needed

· Track financials for all events

· Prepare name tags, and other materials for events

Office Organization

· Organize all areas to be neat and professional.

· Answer phones

· Coordinate with equipment service techs

· Order supplies as needed

Other duties as may be assigned by the president.

If you are a highly organized individual with strong administrative skills and a background in accounting or finance, we encourage you to apply for this position. As an Administrative Assistant, you will play a key role in supporting our team and ensuring the smooth operation of our office. Please submit your resume along with a cover letter detailing your relevant experience.

Job Type: Part-time

Pay: $20.00 - $23.00 per hour

Expected hours: 18 per week

Experience level:

• 4 years

Schedule:

• Monday to Friday

Work Location: In person