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Administrative Assistant 1 (NY HELPS) - VID 159808
$48k-61k (estimate)
Full Time | Wholesale
7 Days Ago
Alcoholic Beverage Control is Hiring an Administrative Assistant 1 (NY HELPS) - VID 159808 Near Albany, NY
Minimum Qualifications
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:
This title includes a traineeship opportunity and applicants will be appointed to the appropriate level** based on their experience, certification, and education.
Required experience: Administrative support experience, including use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
**Administrative Assistant 1 level requirements:
Applicants must demonstrate adequate keyboarding skills by prior service in a keyboarding title OR successful completion of a performance test prior to end of their probationary period.
This title includes a traineeship opportunity and applicants will be appointed to the appropriate level** based on their experience, certification, and education.
Required experience: Administrative support experience, including use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
**Administrative Assistant 1 level requirements:
- Administrative Assistant Trainee 1 (equated to SG-08): Six months of required experience.
- Administrative Assistant Trainee 2 (equated to SG-10): One year of required experience.
- Administrative Assistant 1, SG-11: Two years of required experience OR International Association of Administrative Professionals (IAAP) Certified Administrative Professional in progress (CAP (ip)) certification OR associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology.
Applicants must demonstrate adequate keyboarding skills by prior service in a keyboarding title OR successful completion of a performance test prior to end of their probationary period.
Duties Description
The incumbent to this position would be responsible for, but not limited to the following:
- Answer’s telephone and gives appropriate information to callers, takes messages, and transfers calls to appropriate individuals.
- Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons.
- Opens, reads, routes, date stamps incoming mail, and distributes incoming mail or other materials.
- Composes, types, and distributes meeting notes, correspondence, and reports.
- Mails and/or emails various items including letters, reports, and other materials as needed; and prepares packages and arranges for them to be sent.
- Maintains scheduling and event calendars. Schedules and confirms meetings, conferences, etc.
- Coordinate arrangements for meetings or other gatherings, arranges for rooms, and ensures that appropriate materials and equipment are available.
- Makes travel arrangements for staff.
- Creates and/or submits travel expense reports for staff.
- Sets up and maintains paper and electronic filing systems.
- Uses various information technology applications such as email, database, spreadsheets and word processing applications.
- Creates, maintains, and enters information into spreadsheets and databases.
- Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions.
- Completes forms in accordance with agency procedures.
- Makes copies and/or scans various documents, places them in proper files, and distributes them to appropriate staff or prepares them for mailing.
- Takes meeting minutes, and/or prepare material from dictation.
- Coordinates with all 3 Zone offices to order supplies and track inventory for all three Zone offices
- Orders supplies.
- Receive, unload, unpack, sort, store, count and distribute supplies received.
- Process bills and vouchers.
- Responsible for onboarding/offboarding tickets.
- Manages projects or contributes to teamwork.
- Establishes work procedures or schedules and keeps track of the daily work of any clerical staff.
- May supervise other clerical staff and provide training and orientation to new staff.
- Handles other administrative tasks as directed by the Executive Team or Administration office on an as needed basis for general office support.
- •
Additional Comments
- There is no examination required for appointment to a NY HELPS position. Candidates hired before May 2024 will be appointed on a temporary basis. In May 2024, satisfactory employees will receive permanent, non-competitive appointments and will begin a probationary period.
NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Wholesale
SALARY
$48k-61k (estimate)
POST DATE
06/02/2024
EXPIRATION DATE
08/01/2024
WEBSITE
abc.ca.gov
HEADQUARTERS
CERRITOS, CA
SIZE
200 - 500
FOUNDED
1998
REVENUE
<$5M
INDUSTRY
Wholesale
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