Part-Time / Regular
$17.78 - $23.00 Hourly
The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.
The Jamaica YMCA is seeking an Administrative Assistant, who under the supervision of the Senior Program Director, the the Administrative Assistant will play a critical role in the successful operation of the K/12 grade for all programs at the Jamaica YMCA. The Administrative Assistant is responsible for assisting the Senior Program Director to provide administrative oversight and support, to ensure quality program execution.
As a leading not-for-profit, community service organization, our Association relies heavily on fundraising to support the wide range of programs we proudly provide the communities we serve. Our expectation is that all staff promote participation of their branch fundraising efforts in some capacity.
Key Responsibilities:

• Administrative Support to Senior Program Director as needed to ensure effective communication and efficient operation.
• Responsible for assisting with organizing, auditing, and tracking related to staff personnel records.
• Assist with filing and organize applications, register in AS400, DOE Vendor Portal and enter attendance for programs participants as needed.
• Responsible for department inventory; create requisitions; receiving PO; resolve Invoice on Hold issues; respond to vendor inquiry and facilitate invoice for payment.
• Place orders in Office Depot for Youth & Family programs.
• Help with Purchasing Card reconciliations for all transactions.
• Ordering, receiving, and distribution of daily lunches and snacks.
• Supporting Senior Program Director with compliance and maintaining all Department of Health regulations.
• Properly archive participant files for storage.
• Point person for families, when Senior Program Director is observing, coaching, training, and working with staff one on one.
• Timekeeper for Youth & Family payroll review.
• Uphold all Association Policies/demonstrate Values of Respect, Responsibility, Caring and Honesty.
• Other activities and duties as needed that address the ongoing health and well-being of our staff and members.
• Maintain sanitary habits in accordance with CDC guidelines.
• Other Duties as assigned.

Desired Skills & Experience:

• Associates Degree or equivalent work experience, Bachelor’s Degree preferred.
• Minimum of one (1) to three (3) years of experience working with staff and volunteers.
• General knowledge of MS Word, Excel, PowerPoint, Publisher, Oracle and ADP.
• Excellent written and verbal communication skills.

We offer an exciting and innovative work environment with a culture committed to serving all members of our community. As a leading not-for-profit, community service organization, our Association relies heavily on fundraising to support the wide range of programs we proudly provide the communities we serve. Our expectation is that all staff promotes participation of their branch fundraising efforts in some capacity.
Benefits:The YMCA of Greater New York offers a variety of benefits to its staff members including retirement benefits , medical, paid-time off, free YMCA membership and more! Benefit eligibility is determined by an individual’s employment status (ie. full-time or part-time), tenure and/or the number of hours scheduled to work. Click here for more information.
How to Apply: If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.
If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone.
Job IDreq1176
Employment TypePart-Time / Regular
LocationJamaica YMCA
Jamaica, NY
EQUAL OPPORTUNITY EMPLOYER ♦ DRUGFREE WORKPLACE Auxiliary aids and services are available upon request to individuals with disabilities