Requirements:

• Two (2) - four (4) years of Administrative Experience preferred
• Advanced knowledge of Microsoft Office (Outlook, Word, PowerPoint and Excel) and Virtual Meeting platform Zoom
• Effective communication skills both verbally and in writing with superiors, colleagues, clients, and individuals inside and outside the Company.
• Excellent communication, teamwork and organizational skills
• Thrives in a fast-paced, demanding environment
• Ability to effectively manage time, prioritize tasks, and work within deadlines, even in ambiguous environments.
• Demonstrates a proactive attitude and a willingness to take on additional project work
• Adapts to changes quickly and is flexible to learn new technologies, new systems, tools and processes
• Demonstrates ability to be proactive, take initiative, exercise good judgment, discretion and confidentiality in all tasks
• Must be a forward thinker with good organizational skills
• Effective in a team environment and adaptable.

Essential Job Duties:

• Full administrative support of Corporate Planning & Scheduling and Procurement Departments
• Manage meetings (e.g. set agendas, prepare presentations, document meeting minutes and manage action items)
• Work with HR team to schedule, screen, onboard new employees for the departments
• Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
• Arrange business travel for management
• Manage and reconcile expense reports
• Work with budget tracking
• Provide input for ways to improve structures and efficiency of the department
• Develop and maintain administrative processes that reduce redundancy and improve accuracy, while achieving organizational objectives
• Maintain an advanced degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism
• Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction
• Create and update Excel spreadsheets and PowerPoint presentations.

Key Markets:

• High rise structures including condominiums, apartments, and office

• Retail
• Industrial manufacturing
• Federal & military construction
• Gaming and entertainment
• Hospitality

Yates Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal and state law requirements.
Yates complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.