Job Summary:

This position supports a variety of business functions through administrative activities and interactions including internal stakeholders and the public.

Primary Duties:

• Act as the first point of contact by answering incoming telephone calls, determine purpose of callers, and forwards calls to appropriate personnel or department
• Respond to inquiries about the organization and provide callers with address, directions, and other related information
• Greet on-site visitors, determine nature of business, and announce visitors to appropriate personnel
• Receive, sort, and route incoming mail
• Assist with schedule training for all personnel on their first day of employment
• Maintaining, scanning and data entry of company related documents and other clerical duties as needed, such as filing, photocopying, and collating
• May assist the Human Resources Department to create and maintain company organizational charts
• Typing, formatting of documents and data entry
• May assist with creating powerpoint presentations
• May assist with expense reconciliation and submittal
• Filing and archiving of documents
• May be requested to organize internal and external meetings
• May coordinate travel arrangement for office/project staff employees
• Demonstrate Yates Core Values and Principles
• Follow Yates Code of Conduct
• Safety Responsibilities and Expectations
  • Responsible for refusing unsafe work and for carrying out all work in accordance with the established Yates Safety Procedures and Work Practices
  • Report all incidents, near hits and hazards to
  • Required to wear and maintain personal
  • Advise fellow employees of hazardous
  • Participate in workplace
  • Comply with statutory requirements, including duty of care.
  • Participate in required and/or assigned training.
  • Provide suggestions to improve
  • Present a mature approach to working
  • Attend prestart and Safety meetings and
  • Assists with administering the site safety program as required and ensuring Trade Partner compliance with OSHA standards and Yates Site Specific Requirements and all applicable safety codes and regulations.
• Other related duties as needed and assigned by the Manager in support of the successful completion of the project.

Qualifications:

• High School Diploma or equivalent
• Minimum of one (1) year of experience as a receptionist, administrative assistant, or equivalent customer service-related position

Requirements:

• Experience with multi-line telephone calls
• Proficient computer skills in Microsoft Office including Excel and Word
• Experience creating and maintaining organizational charts is a plus

Competencies:

• Highly developed written and verbal communication skills.
• Professional, calm, and courteous demeanor
• Able to plan, organize and prioritize large volumes of work under tight timeframes effectively
• Excellent organizational skills and attention to detail.
• The ability to work constructively in a team environment
• Strong interpersonal and communication skills
• Ability to prioritize work and multitask