Job Description:

Member of a team of four. Responsible for organization, data, and logistics in a busy office with a high level of students and parent contact. Face of the office in working with college visitors and guests.

Upper School Attendance Manager

• Maintain accurate student attendance for the Upper School; compile daily Upper School attendance report beginning at 7:30 am each day..

• Run attendance at 8:15am and then 15 minutes after the start of each period.

• Inform US Office of missing students ASAP; Deans will then follow up.

• Run tardy/absence and pastoral discipline report from the boarding software by 10am and email students who have accrued 3 tardies (warning email).

• Coordinate all communications around attendance, including parent calls and emails to students and faculty.

NCAA Eligibility Coordinator

• Upload records for athletes

• Maintain WA courses page

MaiaLearning/Database Manager

• Download/upload all transcripts, previous school records, and updated reports

• Upload testing from College Board and ACT

• Maintain accurate student records (new students, withdrawals, address changes)

• Run reports for director

• Send recommendations and documents for all students

• Update and share scholarship opportunities

Schedule and Coordinate Admission visitors to campus

• Schedule visits on Maia Learning and manage calendar

• Apprise students and families of visits and process

• Meet with college reps in rotation with other team members

Other duties

• Update college profile data

• Welcome visitors and provide general office info

• Field calls and emails and be able to provide accurate general information on college application, testing, and office matters

• Maintain office budget and order supplies.

• Maintain office space

• Participate in college events and programs (including evening and weekend programs)

• Attend weekly staff meetings

• Manage facilities requests for all testing and office events

• Attend professional development programming, college visits, and regional events

• Assist Testing Coordinator with time-sensitive tasks related to PSAT, SAT, and AP testing.