Job Tracking ID : 512692-857393
Job Location : Worcester, MA
Job Type : Full-Time/Regular
Date Updated : June 14, 2023
Years of Experience : Not Applicable
Starting Date : ASAP
Member of a team of four. Responsible for organization, data,
and logistics in a busy office with a high level of students and
parent contact. Face of the office in working with college visitors
and guests.
Upper School Attendance Manager
Maintain accurate student attendance for the Upper School;
compile daily Upper School attendance report beginning at 7:30
am each day..
Run attendance at 8:15am and then 15 minutes after the start
of each period.
Inform US Office of missing students ASAP; Deans will then
follow up.
Run tardy/absence and pastoral discipline report from the
boarding software by 10am and email students who have accrued 3
tardies (warning email).
Coordinate all communications around attendance, including
parent calls and emails to students and faculty.
NCAA Eligibility Coordinator
Upload records for athletes
Maintain WA courses page
MaiaLearning/Database Manager
Download/upload all transcripts, previous school records,
and updated reports
Upload testing from College Board and ACT
Maintain accurate student records (new students,
withdrawals, address changes)
Run reports for director
Send recommendations and documents for all students
Update and share scholarship opportunities
Schedule and Coordinate Admission visitors to campus
Schedule visits on Maia Learning and manage calendar
Apprise students and families of visits and process
Meet with college reps in rotation with other team members
Other duties
Update college profile data
Welcome visitors and provide general office info
Field calls and emails and be able to provide accurate
general information on college application, testing, and office matters
Maintain office budget and order supplies.
Maintain office space
Participate in college events and programs (including
evening and weekend programs)
Attend weekly staff meetings
Manage facilities requests for all testing and office events
Attend professional development programming, college visits,
and regional events
Assist Testing Coordinator with time-sensitive tasks related
to PSAT, SAT, and AP testing.
Experience and Skills:
Education
High school diploma or GED equivalent; Associate’s or
Bachelor’s degree preferred
Experience
1-3 years administrative support experience preferred.
Prior experience in an College Counseling Office highly desirable
Successful prior experience with database management, data
entry, data reporting and analysis preferred
Demonstrated ability to create and maintain reports and
systems that enhance organizational efficiency
Proficiency with MS Office, MS Excel, web-based programs,
and/or strong capability to learn new systems
Knowledge, Skills and Abilities
Ability to work independently, maintain confidential and
sensitive information relating to student/parent needs and concerns
Ability to communicate effectively verbally in writing
Ability to interact with employees, students and parents in
a professional manner
Ability to work independently and with a team in a
fast-paced and high volume environment with emphasis on accuracy
and timeliness
Strong work ethic, professional attitude, reliable
Must be well organized and have the ability to anticipate
changes in work flow
Expertise knowledge level required for working with Word and
Excel; Intermediate knowledge level required for working Google
docs, Learning Management Systems, and various database software programs