Overview:

Wheeler Wolfenden & Dwares is seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Specialist. This dynamic role combines the responsibilities of an Administrative Assistant, Office Manager, and Executive Assistant, offering a diverse and challenging work environment.

Responsibilities:

Administrative Support:

* Manage office reception duties, greeting clients and visitors professionally.

* Answer and direct phone calls, screen emails, and provide administrative support to the CPA team.

* Schedule appointments, maintain calendars, and ensure smooth workflow for CPAs and Director.

* Prepare meeting materials, travel arrangements, and expense reports.

* Process and manage client files, ensuring accuracy and confidentiality.

Office Management:

* Oversee daily office operations, maintaining a clean and professional work environment.

* Manage office supplies and inventory, ensuring timely restocking.

* Coordinate with vendors and service providers.

* Implement and maintain office systems and procedures, ensuring efficiency and compliance.

Executive Support:

* Provide direct administrative support to the firm's Director, helping to manage their calendars, schedules, and emails.

* Prepare presentations, reports, and other documents as needed.

* Conduct research and data analysis as requested.

* Maintain confidentiality of sensitive information and exercise discretion.

Qualifications:

* Minimum of 3-5 years of experience in an administrative or office management role.

* Strong organizational and time management skills with the ability to prioritize multiple tasks.

* Excellent communication and interpersonal skills, with a focus on providing exceptional customer service.

* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

* Ability to learn and adapt to new technologies and software.

* Strong attention to detail and accuracy.

* Ability to work independently and as part of a team.

* Professional demeanor and appearance.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Wilmington, DE 19808 (Required)

Ability to Relocate:

• Wilmington, DE 19808: Relocate before starting work (Required)

Work Location: In person