Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.

Protecting lives and property since 1985, WSFP and its subsidiaries specializes in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.

What we offer:

• Health, Life, Dental and Vision Insurance
• Employee Assistant Program
• Flex Spending (FSA) (Cafeteria Plan) and HSA
• 401(k) Plan – Matching up to 3%
• Employee Stock Purchase Plan
• Profit Sharing Plan
• Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
• Paid Holidays
• Tuition Reimbursement
• Annual Discretionary Bonus
• Employer Paid Life Insurance
• Gym membership reimbursement

Office Manager

The Office Manager is responsible for directly performing and/or supervising all office functions including office reception responsibilities, accounting functions, payroll and general administrative support of the office and staff. The Office Manager works extensively with office personnel, customers, subcontractors and vendors. The Office Manager position requires someone that possesses strong people skills, presents a professional image, is extremely detail orientated and has good written and verbal communication skills with construction knowledge. The Office Manager reports directly to the Branch/Area Manager of the company.

Salary range for this position is $75,000 - $85,000 per year depending on experience.

Job Responsibilities

• Supervise, direct and monitor the performance of Admin Assistant and/or other clerical employees
• Responsible for office reception functions including greeting customers, vendors, and associates
• Conduct payroll and hour tracking functions as required
• Conduct billing, receivable, and payable functions as required
• Provide general administrative support for managers and staff
• Process mail receipt and distribution activities and respond to routine correspondence
• Create, type, and distribute internal and external correspondence
• Coordinate office schedules, meetings, conferences, and appointments
• Order office supplies and assist in upkeep of office equipment
• Organize and schedule social occasions for the office
• Maintain various types of records
• Job Cost Month End
• Job Close - Review Customer Statement of Account, Adjusted Job Budget report and closing documents with Project Managers and the Area Manager.
• Request and monitor new employee job advertisements
• New employee onboarding - Prepare information for payroll, new employee set up, and filings.
• Assist in completing special reporting and licensing requirements
• Assist in compiling contracts, proposals, and job packets
• Draft financial, statistical, narrative, and/or other reports as requested
• Complete special projects as required
• Accomplish responsibilities as required using business software as approved by WSFP
• Offer suggestions and solutions on improving efficiency of general office procedures

Job Qualifications

• Associates degree ; or 2-4 years related experience and/or training; or equivalent combination of education and experience
  Good computer skills with working knowledge of business software applications
• understanding of commonly used materials in construction
• Strong organizational and analytical skills with fanatical attention to detail
• Proficiency in various computer programs and Microsoft Office Suite
• Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude
• Supervisory experience is a plus
• Excellent written and verbal communication skills required
• Self motivated, with the ability to prioritize and complete multiple projects and tasks, with or without reasonable accommodation
• Puts forth a courteous, friendly, helpful attitude at all times when dealing with other associates, receiving office visitors, and answering the phones – strong people skills is a must
• Willing to pass a post-offer drug test, background and reference check

All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.

VEVRAA Federal Contractor