1 Administrative Aide Job in Macomb, IL
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Western Illinois University is Hiring an Administrative Aide Near Macomb, IL
- Work Department: University Printing & Mailing Center
- Class Title/Code: Administrative Aide (0058)
- Effective Date: Mar 6, 2024
- Responsibilities:
A(n) Administrative Aide typically -
- provides support to administrators on various administrative/organizational matters.
- maintains an overview of departmental responsibilities and deadlines, updates, and evaluates departmental policies and operational procedures.
- completes the final copy of communications and documents for executives/administrators (reviews for appropriate spelling, punctuation, syntax, formats, and modifies as needed); drafts communications for an administrator and develops and distributes as directed.
- manages and controls confidential documents including personnel, institutional, and historical documents.
- serves as a liaison between departments and other constituencies and/or between different groups within the department (e.g., between a director and departmental faculty); provides information, assistance, and advice to various constituencies and individuals.
- assists in planning various aspects of special projects and essential programs, including complex scheduling for meetings/events.
- coordinates an administrator’s schedule (i.e., prioritizes and manages schedules, appointments, meetings and related activities); invites and notifies participants.
- assists in developing job descriptions for unit staff positions and oversees personnel transactions, searches, and employment.
- supervises student workers, extra-help, and other employees including assigning work, overseeing the training of new staff, and processing appointment documentation.
- assists with developing departmental accounts; conducts budget transfers within various accounts and is responsible for the fiscal management of the department’s budget; maintains an itemized record of expenditures.
- performs related duties as assigned.
- Required Qualifications:
CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER
- High school graduation or equivalent
- Any one or any combination totaling five (5) years (60 months) from the following categories:
- college course work in business, finance, accounting or a related field:
- 60 semester hours or an Associate's degree equals one (1) year (12 months)
- 90 semester hours equals two (2) years (24 months)
- 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
- Master's degree or higher equals four (4) years (48 months)
- progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles
- college course work in business, finance, accounting or a related field:
- Starting Salary: $18.32/hour
- Application Deadline: Mar 22, 2024
- Additional Information:
Take your career to the 'Necks Level!!
- Benefits begin on day one with a choice of four health plan options with vision included in each plan
- The State shares the cost of health coverage with you. Employee monthly contributions are determined by your annual salary.
- Sick and vacation time accrual begins on day one. Accrue up to 12 sick leave days and 12 vacation days a year
- WIU offers 12 paid holidays plus additional paid time off between Christmas and New Year's Day
- Tuition Waiver up to six credit hours per semester at any public state university
- Paid every other Friday by direct deposit
Job Summary
Full Time
Colleges & Universities
$38k-48k (estimate)
03/10/2024
05/08/2024
wiu.edu
MACOMB, IL
1,000 - 3,000
1899
Private
GUIYOU HUANG
$50M - $200M
Colleges & Universities
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About Western Illinois University
Western Illinois University offers bachelor, master and doctoral degree programs.
The following is the career advancement route for Administrative Aide positions, which can be used as a reference in future career path planning. As an Administrative Aide, it can be promoted into senior positions as an Administrative Assistant II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Aide. You can explore the career advancement for an Administrative Aide below and select your interested title to get hiring information.
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