Administrative Assistant Deerfield Beach

Do you want to join an awesome company of heroes who save lives?

Wayne Automatic Fire Sprinklers, Inc., at our core, is a family business. Our team members are family members and we treat you that way. We’ve been saving lives for over 45 years and we know that our dedicated team members are what have made us successful. We are an open-book company and share our financials with all team members. Learn more about our company and its history at waynefire.com.

The Administrative Assistant for the branch/department is responsible for ensuring all administrative duties are completed in an accurate and timely manner. Multi-tasking skills are a must! This position will also interact regularly with internal customers including managers, sales, supers, field techs, design, admins, and G&A. We work hard but also enjoy what we do so you must have a strong work ethic! If you’re outgoing and have a good sense of humor, you’ll fit well here. These duties vary based on the exact administrative position you are applying for.

This role will consist of the following:

• Primary on 1^st tier phones
• Prepares out-going mail / UPS
• Performs clerical duties to support the daily business activities of the office
• Q360 Support
• Researching and responding to emails
• Invoicing of Service Calls/monitoring
• Backup to Monitoring Support Staff
• Assist in the Completion of Field Team Timesheets
• Customer Support
• Bi-lingual (English/Spanish) Required

Qualifications

We seek a bright, assertive, detail-oriented, energetic, self-motivated, organized, and flexible Administrative Assistant who is hard-working and professional. We work in a strong customer service-oriented environment so prioritization skills and initiative are a must!

• 2 years of administrative experience.
• Bi-lingual (English/Spanish) Required
• Ability to work well under pressure and meet deadlines.
• Ability to prioritize and multi-task effectively.
• Excellent verbal and written communication skills.
• Must possess excellent computer skills (Word, Excel, and Outlook).
• Previous billing/invoicing and scheduling/dispatching technicians a must.
• A construction background is preferred.
• Knowledge of fire sprinkler and alarm systems a plus.

How We Reward You

• We provide a highly competitive compensation package including performance incentive pay (PIPs) based on the work you perform and the branch/department you work in.
• Weekly Pay
• 401(k) plan with company match based on profits
• Excellent medical/dental/vision/life/disability insurance plans
• Paid time off and holidays
• Flexible work schedule and/or work at home time available in many administrative positions
• Home fire sprinkler system discounts
• Ability to move up in the company (we promote from within!) 
• Excellent training
• State of the art technology and tools

We provide equal opportunities to all candidates and are an EEO/AA/DFWP employer.