Description

*This position is part time to full time, 24-32 hours per week. Starting between $20.20 and $22.72 per hour.

The Accounts Payable Clerk serves the Accounting Ministry by ensuring the efficient and effective processing and payment of payables. This role is pivotal in maintaining the financial integrity and operational continuity of the church. The clerk is expected to operate with discretion, thoughtfulness, and a commitment to ensuring that Water of Life Community Church functions without interruption.

Invoice & Payment Processing:

• Efficiently process vendor invoices, check requests, employee reimbursements, and recurring payables weekly, ensuring accurate entry into our accounting software
• Execute payment disbursements via checks, payroll or electronic transfers, maintaining rigorous schedule adherence
• Keep the vendor master file current and perform regular vendor statement reconciliations to ensure accuracy
• Organize and maintain a systematic filing system for all AP documentation
• Uphold strict controls to prevent fraud and ensure the security of all transactions

Mail & Email Management:

• Efficiently manage daily mail and high-volume email account, ensuring proper distribution and filing of financial correspondence
• Verify and enforce proper authorizations and coding of invoices, prioritizing based on payment terms and financial impact

Contractor Documentation & Reporting:

• In collaborate with Human Resources, manage documentation for 1099 contractors and ensure proper documentation
• Secure and update W-9 forms annually and manage the timely submission of W-3 reports

Vendor & Ministry Relations:

• Proactively address and resolve any invoice discrepancies or vendor disputes
• Foster and maintain positive relationships with vendors and church ministries to ensure smooth financial operations

Team Collaboration & Cross-Training:

• Collaborate closely with other accounting personnel to ensure a cohesive approach to financial management
• Participate in cross-training to support team effectiveness and ensure continuity of operations

Regular Meetings & Communication:

• Regularly meet with the Director of Accounting to discuss workload, workflow, efficiency improvements, and personal development/spiritual growth
• Engage in team meetings to strategize on broader accounting issues and team goals

Departmental Support:

• Support the collection and handling of offerings to ensure compliance with internal controls and promote financial transparency
• Assist with both internal and external audits to validate financial operations and reporting, as needed

Qualifications

• Relevant college level-coursework in accounting required; Associate’s degree in Accounting, Finance or related field preferred
• Minimum of 2 years of experience in an accounts payable or general accounting role
• Demonstrated experience with accounting software and proven ability to quickly adapt to new software and technologies
• Strong knowledge of accounts payable processes and a solid understanding of Generally Accepted Accounting Principles (GAAP)
• Proficiency in MS Office; experience with PDF software, web-based tools, database use, and other technology tools
• Ability to process and analyze large volumes of data with high accuracy and attention to detail
• Familiarity with 1099 reporting and other regulatory compliance requirements
• Must be exceptionally detail-oriented with strong organizational skills to manage multiple priorities effectively
• Strong interpersonal skills with the ability to communicate effectively, both verbally and in writing
• Ability to multitask, prioritize tasks, and meet tight deadlines consistently
• Understanding of internal controls related to finance and the importance of stringent adherence to these controls
• Must be a cooperative team player with a positive attitude and a strong willingness to contribute to team success

• Aspire to be a Christian role model in accordance with 1 Timothy, chapter 3
• Maintain a consistent relationship with God, demonstrate a strong and growing walk with Christ and live a Biblical lifestyle that honors Christ
• Be personally committed to the ideals, values and mission of WOL
• Ability to appropriately handle confidential information; refraining from gossip
• Ability to resolve issues according to Matthew 18
• Be/become a Member at Water of Life and regularly attend its weekend services
• Satisfactory background check and credit check