We are looking for a well organized, Executive Administrative Assistant with a knack for attention to detail to join our growing team.

In this role, you'll play a crucial part in supporting our day-to-day operations, managing office tasks, partnering with DOH for compliance and ensuring smooth communication. If you thrive in a fast-paced environment, excel at multitasking, and possess excellent communication skills, we want to hear from you!

Join us in making a positive impact as we work together to achieve our goals.

We are a private owned Water Treatment and Legionella Company focused on treating and servicing the NJ , DE and NYC metropolitan area. We are leaders in the industry for Legionella Compliance and regularly work with the DOH.

Experience working in Water Treatment, Chemical Treatment/Engineering, or Legionella Administration preferred.

Duties:

• Provide high-level administrative support to executive and senior management.

• Ensure compliance documentation is accurate and upload into customer portals.

• Respond to DOH and ensure all documents are up to date.

• Manage calendars, including scheduling appointments, service visits, meetings, and travel arrangements.

• Coordinate order and delivery of materials for jobs.

• Assist with project coordination and follow-up on action items.

• Handle confidential and sensitive information with discretion.

• Perform general clerical duties such as filing, photocopying, and faxing.

• Order office supplies.

• Assist with payroll preparation.

Qualifications:

• Excellent proofreading skills to ensure accuracy of documents for DOH and proposals.

• Excellent customer service skills with the ability to interact professionally with internal and external stakeholders.

• Strong project coordination skills with the ability to prioritize tasks and meet deadlines.

• Proficient in using QuickBooks for financial record keeping and basic bookkeeping tasks.

• Computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar.

• Strong organizational skills with attention to detail.

• Experience in calendar management and scheduling appointments.

• Sense of ownership and pride in your performance and its impact on company’s success

Requirements:

• 1-2 years of proven administrative or assistant experience

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.

Please submit your resume highlighting relevant experience in the above areas. Only qualified candidates will be contacted for an interview.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Hamilton, NJ: Relocate before starting work (Required)

Work Location: In person