Add Your Voice - Work For Us

We use our voice, and empower you to use yours, to create positive, lasting change in people’s lives. We use our voice because we believe every person should belong and be empowered to thrive.

Who We Are

Our agency began in 1999 by pioneering a model that is nationally recognized. We believe every child deserves a safe, nurturing permanent home - with a caring and supportive family that makes it possible to grow and thrive.

A pioneer in new approaches to achieving permanency for children in foster care, we employ specialized knowledge and a continuum of services to help agencies expedite adoptions and keep families together.

To learn more, please visit https://vocetogether.org/expertise/adoption-permanency.html

Additionally, with our partner Diakon, we co-administer the Statewide Adoption and Permanency Network (SWAN) program for the Pennsylvania Department of Human Services.

To learn more about LSI, SWAN or Diakon, please visit www.diakon-swan.org

Administrative Assistant – Legal Services Initiative (LSI)

Voce is seeking a full-time Administrative Assistant. Under the direction of the SWAN AA Coordinator the Administrative Assistant will perform a wide range of activities independently and as a team member. Accuracy, attention to detail, excellent organizational, problem solving, written and verbal skills along with a demonstrated proficiency in Microsoft Office Suite is required.

Primary responsibilities include assisting with the preparation and execution of virtual and on-site meetings, preparing materials, and maintaining records.

Schedule: Monday - Friday 8:00 AM - 4:00 PM

What You Will Contribute

• Provides support to the Legal Services Initiative (LSI) Department.
• Organize and accurately maintain various databases and create reports that support the work of the LSI Department.
• Attends a variety of meetings and prepares meeting agendas and minutes.
• Assists with the logistical preparation of in-person meetings and follow-up, including preparation and distribution of documents, minute taking, room and equipment set-up, organizing catering, and meeting follow-up.
• Assists with the logistical preparation of virtual Zoom meeting, including hosting meeting; minute taking; assisting, as needed, with breakout rooms, polls, surveys, and troubleshooting, if issues arise.
• Assists with maintaining Outlook Calendars.
• Handles sensitive information with a high degree of integrity and confidentiality.
• Works on multiple projects simultaneously without missing deadlines.
• Other Duties as Assigned.

We strive to hire motivated professionals with strong organizational and time management skills who thrive in a dynamic and collaborative work environment. The LSI Administrative Assistant is required to travel to trainings and meetings which could include overnight stays. Travel expenses are reimbursed per our policies. 

What It Takes To Succeed

• High school diploma or equivalent with a minimum of three years related office experience is required.
• Demonstrated knowledge of office administrative procedures.
• Intermediate skills in Microsoft Office software, particularly Excel, Word, and Outlook, and virtual software, such as Zoom or Microsoft Teams. Basic knowledge of PowerPoint and Publisher is preferred. 
• Ability to utilize standard office equipment and provide technical support/troubleshooting at a level generally acquired through 3 years related experience
• Detailed Oriented
• Excellent written and oral communication skills
• Excellent organizational skills
• Contribute to a team environment with strong interpersonal skills
• Proven ability to work independently to achieve goals and deadlines.
• A valid driver’s license.

Why Voce - We Invest In You
We offer a competitive total rewards package that includes:

• Health insurance with medical spending accounts (employer contribution to the HSA if electing HDHP)
• Dental, vision, long term disability and accident insurance
• Three employer-paid benefits: short term disability insurance, life insurance and Employee Assistance Program
• Employer contribution equivalent to 6% of your salary to your 401(k)
• 10 paid holidays (including one floating holiday)
• 18 days of PTO in first year of employment
• Qualified employer participating in Public Service Loan Forgiveness (PSLF)

Please submit your cover letter and resume to be considered.

EOE