Administrative Assistant

Reports to: EVP, Head of Employee Benefits

Location: Hybrid - two days per week in the West LA Office

Company Overview: Venbrook Insurance Services is a national leader in insurance, reinsurance, and risk brokering and management solutions. Our team of experts and industry specialists’ partner with clients across myriad industries to manage risks, create security, promote growth, and add value by delivering best-in-class insurance products and programs. Venbrook is committed to ongoing product innovation, market agility, and strong partnerships for risk management solutions that allow clients to focus on driving their business forward.

Venbrook specializes in a wide range of insurance and risk management products, including Property, Construction, Primary and Excess Liability, Directors & Officers/Management Liability, Professional Liability, Cyber Liability and Privacy, Crime, Employment Practices Liability, Workers’ Compensation, Employee Benefits, Transportation, Ocean and Inland Marine, Personal Lines, and Surety Bonds.

Venbrook is headquartered in Woodland Hills, CA, with various locations throughout the country. For more information, visit us at www.venbrook.com.

Job Description: Come join our team as an important and contributing team member. The Administrative Assistant role is a great way to gain experience in the insurance industry and add valuable experience to your resume. This role will actively support the EVP, Head of Employee Benefits

Duties & Responsibilities:

• Answering and directing phone calls.
• Organizing and scheduling appointments, meetings, and travel.
• Manage expense reports.
• Meeting logistics, including catering.
• Maintaining contact lists.
• Producing and distributing correspondence memos, letters, and forms.
• Assisting in the preparation of reports and presentations.
• Developing and maintaining a filing system.
• Ordering office supplies.
• Booking travel arrangements.
• Hybrid work arrangement; two days per week in the West LA Office.

Qualifications:

• High level of professionalism, courtesy, and integrity.
• 5 years of basic administrative experience.
• Team player with the ability to frequently change priorities in a fast-paced environment.
• Superior record for attendance and punctuality.
• High school diploma or equivalent essential.
• Proficient in MS Suite (Outlook, Excel, PowerPoint).
• Insurance experience is a plus.

Salary Range $75,000-$95,000