We are a Commercial and Residential property management company that are looking for an Administrative Assistant, preferably within 10-15 miles of West Hollywood, with the following duties:
1. Provide administrative support such as scanning, copying, printing, assisting with meetings, company events, preparation of meetings, etc.
2. Prepare several reports utilizing Microsoft Excel on a regular basis (e.g., daily,weekly/monthly reports, vacancy reports, rent rolls, etc.). Strong ms excel skills are a MUST
3. Coordinate with various team members and generate reports as per co-workers needs;
4. QuickBooks experience a plus
5. Manage meetings, calendar appointments, coordinate lunch for various office staff members;
6. Answer phone calls and emails; handle incoming and outgoing communications;
7. Manage agendas/travel arrangements/appointments etc. for colleagues;
8. Consistently and timely take care of weekly, monthly, quarterly and yearly tasks assigned;
9. Maintain accurate records of documents received and sent out, file documents (hard and soft copies);
10. Assist in rental efforts including leasing documents for properties
11. Be the liaison between team members and outside vendors/clients and consistently follow up on projects, tasks, or deadlines, as needed;
12. Perform other functions as may be required by the job or as directed by management;
13. Bi Lingual (English and Spanish a plus