POSITION SUMMARY The HR Administrative Assistant will perform broad, varied and often confidential responsibilities for our People Resources team such as preparing correspondences, company compliance tasks, and project work in support of strategic initiatives.
This role will sit at our Corporate Office in Appleton, WI.
JOB RESPONSIBILITIES
Perform administrative duties requiring considerable judgment with minimal supervision
Perform project management duties for special projects to support strategic initiatives
Oversee completion of various dashboards and metrics
Prepare correspondence, reports, spreadsheets and presentations
Compose, perform, and administer duties that support strategic initiatives, department programs, policies, and practices
Schedule meetings, distribute documentation, arrange travel, and coordinate catering
Assist in monitoring the department budget to ensure team is accountable to financial commitments in carrying out their respective business roles, including balancing monthly credit card statements with invoices, and researching and resolving any discrepancies in monthly expenditures.
Administer I-9 verification and validation processes, including daily monitoring and reverification.
Partner with third parties for unemployment and leave of absence administration and monitoring
Support Compliance team with the Affirmative Action Plans (AAP) and annual compliance reporting.
Periodically support onboarding and new hire orientation.
Live our values of High Performance, Caring Relationships, Strategic Foresight, and Entrepreneurial Spirit
Find A Better Way by championing continuous improvement and quality control efforts to identify opportunities to innovate and improve efficiency, accuracy, and standardization
Continuously learn and develop self professionally
Support corporate efforts for safety, government compliance, and all other company policies & procedures
Perform other related duties as required and assigned
QUALIFICATIONS
Formal education or experience equivalent to a high school graduate plus 5 years of administrative/office experience
Proficient or advanced level of experience with multiple software programs such as Excel, PowerPoint, Word and the ability to learn additional software systems such as PowerBI
Ability to recognize opportunities for new, creative, and innovate solutions
Demonstrated proficiency in oral and written communication, including proper use of English, grammar and punctuation in business correspondence
Attention to detail, organizational skills, and ability to work under pressure to meet strict deadlines
Manage multiple priorities, produce excellent work results and follow through on commitments
Possess high integrity, loyalty, compassion, and maintain confidentiality of all company and customer information
Ability to project a positive image to customers
Ability to work independently with minimal supervision
U.S. Venture requires that a team member have and maintain authorization to work in the country in which the role is based. In general, U.S. Venture does not sponsor candidates for nonimmigrant visas or permanent residency unless based on business need.
U.S. Venture will not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed recruitment Master Service Agreement, there will be no obligation to any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without an agreement, U.S. Venture shall reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of U.S. Venture.
Our company is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender, gender identity or expression, marital status, age, national origin, disability, veteran status, genetic information, or other protected characteristic. If you need assistance or an accommodation due to a disability, you may call Human Resources at (920) 739-6101 .