79 Office Manager Jobs in Arlington, VA
SORT BY
U
S
C
R
i
U
C
C
H
H
S
1
Office Manager
$113k-149k (estimate)
Full Time | Civic & Environmental Advocacy
1 Month Ago
Sorry! This job is no longer available. Please explore similar jobs listed on the left.
Urban Strategies is Hiring an Office Manager Near Arlington, VA
JOB DESCRIPTION
JOB TITLE
Office Manager
PROGRAM
Urban Strategies (US) Refugio Unaccompanied Children’s 24-Hour Residential Program
WORK SCHEDULE
Five Days Per Week, 40 Hours Per Week; 12 Months Per Year
LOCATION
San Marcos, TX
REPORTS TO
Program Director
JOB TYPE
Full Time
SALARY
$56,010.00 Exempt
GENERAL JOB DESCRIPTION
The Office Manager is essential in assisting the Program Director in establishing a workplace environment that is respectful and supportive of children, staff, and external stakeholders. This position plays a critical role in ensuring the smooth operation of an office environment and is often the central hub of information, while juggling multiple responsibilities simultaneously. The Office Manager will coordinate and oversee administrative duties, and assist in procurement, accounting, recordkeeping, training, and human resource functions of the program.
ABOUT YOU
The ideal candidate for our program is:
- A self-motivated and dedicated person who is excited and passionate about helping children, staff, and external stakeholders.
- You are a personable, energetic, and empathetic person who can manage multiple projects in a prioritized manner to meet internal Urban Strategies goals.
You have the following Competencies:
- Ability to provide guidance and support to staff.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Attention to detail and ability to maintain accurate records.
- Adapt to unexpected circumstances, think critically and is resourceful.
- Ability to work well under pressure and manage multiple tasks simultaneously.
- Adapt to frequent changes and bring new ideas and innovations to the workplace.
- Foster a harmonious work environment and find mutually beneficial resolutions that promote teamwork.
WHAT YOU’LL BE DOING
- Perform secretarial and administrative duties for program staff including filing, typing, composing, drafting, and preparing correspondence/memorandums, and compiling a variety of reports.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- Manage, track, approve and complete appropriate forms for procurement and maintain inventory of items and supplies for the program.
- Notify, coordinate and schedule staff for training. Maintain employee training records and due dates and collaborate with the Training Department for compliance.
- Coordinate a variety of practices and procedures regarding human resources administration, such as advertising job positions, initial screenings, onboardings, orientation, employment verifications, personnel records control, contracts, laws, and agreements.
- Help maintain the program’s daily calendar and assist with scheduling and securing travel arrangements for departmental staff.
- Maintain accurate and current information for billing, travel expenses, data collection, quarterly stats, accounts, and budget.
- Research, develop, and implement systems to aid the program’s functionality to become more operationally efficient.
- Provide effective support by being actively involved in tracking and implementation of department strategic goals.
- Maintain an elevated level of knowledge of all departments’ functions and activities in order to respond to internal and external inquiries and requests for information and departmental support.
- Responsible for assisting with cross-departmental communication and help facilitate information, as needed.
- Monitor and maintain compliance with the organization’s policies, funding sources, and licensing, as applicable.
- Provide scheduling support, assist in prioritizing, and organizing projects to meet required time frames.
- Assist in scheduling various meetings and events in compliance with program needs.
- Coordinate agendas, take notes, and manage action items for meetings.
- Develop and improve processes, in collaboration with other departments to eliminate complexity, ensuring workflows are streamlined and easy to understand for all staff.
- Manage, develop, and implement an efficient and confidential filing system to include documents, records, and reports.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Other duties as assigned to meet programmatic needs.
Other Functions:
- Develop and maintain productive relations with local, state, and federal contacts.
- Participate in and comply with all meetings, assignments, process improvement, and quality improvement initiatives as assigned by the program director.
- Must be available to travel to other cities, and community sites as needed to support necessary program operations and for required training and implementation of new initiatives.
MINIMUM EXPERIENCE and/or REQUIREMENTS TO BE CONSIDERED
Education: Bachelor’s degree in Administration/Management may be substituted for three years of relevant job work experience.- Competencies:
- Professional: Diversified, Communicative, Initiative-taking, Flexible, Meticulous, and Problem Solver.
- Technical: Administration, and HR Practices.
- Organizational: Leadership, Teamwork, and Community Approach.
- Skills: Office 365, Computer literate with working knowledge of Microsoft Windows (Microsoft Word, Excel) and a variety of online database systems, managing files and records, designing forms and other office procedures and terminology.
- Bilingual (English – Spanish)
- Strong reading comprehension, analytical and organizational skills, and abilities.
- Other: Driver’s License
PREFERRED EXPERIENCE and/or REQUIREMENTS
Education: Bachelor’s degree in Administration/Management.- Experience: One (1) year of work experience in a professional setting.
- Familiar with unaccompanied children program operations.
ORGANIZATIONAL INFORMATION
WORKING CONDITIONS
Ability to see at normal distance, hear normal conversations and sounds and use hands and fingers to fill out required forms. While performing the responsibilities of this job, the employee must be able to access all components of the workstation and other office equipment. Frequent typing, writing, bending, and twisting. Must be able to lift up to 10 pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as long as the staff disability does not create an undue risk of injury to any children.
ABOUT US
Urban Strategies was founded by a Hispanic woman in 2003. We exist to equip, resource, and connect faith- and community-based organizations so that all children and families can reach their full potential. We work with Latino-focused faith- and community-based organizations to serve and engage the whole family.
Our vision is that all children and families reach their full potential. Our organization is headquartered in Washington, D.C. Our team works across the United States and Puerto Rico with direct service centers located in California, Arizona, Texas, Florida, New York, and Puerto Rico. We also have some programming conducted in Latin America.
COMPANY CULTURE
Our work is driven by our three core values:
- Authentic Relationships are foundational to our work and move beyond a transactional nature to truly know people. They serve as opportunities for mutual development and growth and are based on the belief that all people have inherent dignity and worth.
- Servant Leadership is rooted in an other-centric mindset that informs the way one leads and builds up individuals, families, and communities.
- Intentional Compassion describes a deliberate commitment to understand, formulate strategic responses, and activate others to reach their full potential.
BENEFITS
- Remote work for eligible positions.
- Medical, dental is paid 95% by company, 5% by employee (individual or family) eligible first day of hire.
- Vision is covered 100% (individual or family) eligible first day of hire.
- Employee Assistance Program
- Vacation time is generous but varies depending on program and position.*
- 9 Sick Days and 11 Holidays*
- Every teammate gets long and short-term disability free.
- Positions that require laptops, the company provides one.
- Positions that require cellphone, company issues one.
PERKS
- Meaningful employee engagement programs.
- Education discounts (BA-PhD) with a variety of education partners.
OTHER
- All employees must pass a mandatory criminal background check and a bilingual language test for positions that require them.
- Employment is conditional pending satisfactory results of all required tests and background checks.
- Periodic physical examinations and TB clearances will be required, if hired. *Some positions governed by Service Contract Act guidelines.
In keeping with its equal employment opportunity legal requirements, Urban Strategies will not discriminate against any person in employment because of legally protected classifications such as race, color, national origin, or sex. Urban Strategies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, sexual orientation, disability, or other legally protected classifications under applicable federal, state, and local legal protections. This policy applies to all terminations and conditions of employment, including hiring, placement, promotions, terminations, layoffs, leaves of absences, compensation, and training. Please note that Urban Strategies, in order to fulfill its mission, is legally allowed to make decisions in its employment practices based on its distributed employee manual. All employee positions are critical to the fulfillment of this mission. Consequently, Urban Strategies expects all employees to live out the standards as set forth in the Employee Handbook and otherwise as interpreted by the Urban Strategies leadership. Among other things, this means that Urban Strategies may take employment-related action against an employee based on his or her noncompliance with the policies, procedures, and practices of Urban Strategies, including employment termination.
To apply:
Please visit www.urbanstrategies.us/careers
Contact us with any questions at Recruiting@urbanstrategies.us
Equal Opportunity Employer
Job Summary
JOB TYPE
Full Time
INDUSTRY
Civic & Environmental Advocacy
SALARY
$113k-149k (estimate)
POST DATE
03/16/2024
EXPIRATION DATE
04/01/2024
WEBSITE
urbanstrategiesny.org
HEADQUARTERS
BROOKLYN, NY
SIZE
25 - 50
FOUNDED
1979
CEO
PELHAM BOLLERS
REVENUE
$5M - $10M
INDUSTRY
Civic & Environmental Advocacy
Related Companies
Show more
The job skills required for Office Manager include Scheduling, Accounting, Leadership, Billing, Bookkeeping, Onboarding, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Manager. Select any job title you are interested in and start to search job requirements.
For the skill of Leadership
Fellowship of Christian Athletes (FCA)
Full Time
$80k-108k (estimate)
Just Posted
Show more
The following is the career advancement route for Office Manager positions, which can be used as a reference in future career path planning. As an Office Manager, it can be promoted into senior positions as an Office Manager, Senior that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Manager. You can explore the career advancement for an Office Manager below and select your interested title to get hiring information.
Similar Jobs
Popular Articles
Top 10 Things to Avoid Putting on a Job Application
Read Article
How to Describe Your Education in a Resume
Read Article
How to Write a Memorable Cover Letter in 5 Ways
Read Article
4 Personal Finance Tips to Make During Job Transition
Read Article
4 Best Camera Setups for Interview
Read Article
Keeping a Job Search Journal: 9 Types of Journaling You Can Do
Read Article
