SUMMARY: The primary purpose of Human Resources is to direct the human resources department in accordance with current applicable federal, state, and local standards, guidelines, and regulations, and as directed by the Administrator, to assure that qualified personnel is interviewed, trained and employed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist in planning, developing, organizing, implementing, evaluating, and directing the HR department (e.g. developing HR policy manuals, employee job descriptions, performance evaluations, etc.)
• Develop and maintain written job descriptions and performance evaluations for each staff position in accordance with pertinent laws governing job positions.
• Review all requests from department directors for new or replacement personnel, fill requests as approved, and arrange interviews, appointments, etc.
• Assist in determining departmental staffing, evaluate employee performances, and make recommendations to the Administrator concerning wage and salary adjustments, hiring, terminations, transfers, etc.
• Check applications & references of prospective employees and arrange for interviews with department directors as required or requested.
• Maintain job applications for personnel eligible to work in the facility.
• Maintain confidentiality of all pertinent employee information in accordance with the Privacy Act, as well as our facility's established policies governing the release of information.
• Ensure that appropriate documentation concerning the employee's right to work in this country is verified in accordance with current laws, regulations, and guidelines concerning such matters, and that appropriate documentation of such review is filed in the employee's personnel record within the specified timeframe.
• Consult with department directors concerning the staffing of their departments, eliminating/correcting problem areas, and improvement of services.
• Maintain an adequate personnel record filing system that meets the needs of the facility and complies with current employment practices.
• Prepare, recommend, and maintain records and procedures for controlling personnel transactions and reporting personnel data.
• Ensure that the facility is in compliance with current applicable federal and state employment regulations regarding wages, overtime, work hours, workman's/unemployment compensation, etc.
• Ensure hiring/discharge procedures are in compliance with established procedures and policies.
• Assist in developing personnel policies. Review at least annually and make recommendations to the Administrator.
• Provide public information (i.e., verification of employment, wages, etc.) in accordance with current laws, regulations, and guidelines governing such matters.
• Assume the administrative authority, responsibility, and accountability of directing the personnel department.
  • Delegate the administrative authority, responsibility, and accountability to other responsible department personnel as necessary.
  • Assist in standardizing the methods in which work will be accomplished.
  • Orient new personnel to the facility and explain personnel policies, procedures, payroll procedures, safety/smoking regulations, grievance procedures, etc., as established in our operational policies and procedures.
  • Keep department directors informed of changes in personnel matters.
  • Make written and oral reports/recommendations to the Administrator concerning personnel needs, problem areas, etc., as deemed necessary or appropriate.
  • Conduct employee background and reference checks in accordance with our facility's established procedures.
  • Assist in preparing daily information relative to the posting of nursing staff numbers.
  • Other related duties that may become necessary/appropriate to assure that our facility is in compliance with current laws, regulations, and guidelines concerning the operation of our facility.
  • Serve on various committees as directed by the Administrator.
  • Assist in the recruitment, selection, and training of competent personnel. Hire personnel in accordance with established training practices.
  • Ensure that the facility has qualified personnel available to provide the best service for residents' comfort and convenience.
  • Arrange for pre-employment tests, physicals, x-rays, HBV vaccinations, etc.
  • Process all newly hired personnel information and all change of status data.
  • Monitor Worker Compensation claims and coordinate work between employees and the insurance carrier.
  • Counsel/discipline personnel as requested or as necessary.
  • Maintain attendance records and records of counseling, warning, and other disciplinary action taken against employees.
  • Ensure that grievance procedures are implemented, maintained, and followed in accordance with our established policies. Review complaints and make oral/written reports to the Administrator.
  • Terminate the employment of personnel when necessary, documenting and coordinating such actions with the Department Director or Administrator.
  • Conduct exit interviews, and record data in the employee's personnel records.
  • Monitor unemployment claims and assists the facility with appeals.
  • Maintain a good employee relations program that serves the best interest of the facility and community alike.
  • Schedule all-staff in-servicing throughout the year for mandatory training.(OSHA, HIPAA, Compliance, etc.)

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required.

• Bachelor's Degree in Business Administration preferred but not required.
• Must have, as a minimum, five (5) years of experience in HR Administration.
• Must possess a thorough knowledge of the laws, regulations, and guidelines concerning personnel administration in nursing care facilities.
• Must be able to read, write, speak, and understand the English language.
• Possess the ability to make independent decisions when circumstances warrant such an action.
• Must have patience, tact, cheerful disposition, and enthusiasm, as well as be willing to handle personnel based on whatever maturity level at which they are currently functioning.
• Knowledgeable of administrative practices and procedures, as well as laws, regulations, and guidelines pertaining to employment law, wage and hour rules, labor relations, OSHA, Privacy Act, COVID, etc.
• Must possess leadership ability and the willingness to work harmoniously with and supervise other personnel.
• Ability to plan, organize develop, implement, and interpret the HR programs, goals, objectives, policies, and procedures of this facility.
• Must have the ability to act as a liaison between personnel and management.
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing personnel practices.
• Must be knowledgeable of computers, calculators, system applications, and other office equipment.
• Must be able to communicate personnel policies, procedures, regulations, reports, etc., to staff members and government agencies/personnel.
• Must not pose a direct threat to the health or safety of other individuals in the workplace.