Accounting Officer

Veterinary Teaching Hospital

Job Summary

Under the direction of the Associate Hospital Director of Finance, this position supports the daily business needs of the Veterinary Teaching Hospital (VTH) by performing financial responsibilities related to collection and procurement.

Duties & Responsibilities

• Accounts Receivable • Perform tasks related to A/R and collections for assigned departments, including making collection calls when necessary. • Utilize VTH Health Information System to prepare customer invoices and statements for clients and outside agencies. • Answer inquiries and provides information concerning client accounts, outstanding balances, and/or payments. • Prepare invoices and statements to clients for outstanding balances. • Follow-up on delinquent client accounts, as determined and provided by the VTH administration and campus receivables. • Post financial information by creating journal vouchers; adjusts and reconciles accounts. • Work with the campus general accounts receivables office and campus collection office to coordinate collection on behalf of VTH. • Act as liaison to all clients regarding billings from the VTH and serves as a resource for VTH faculty and staff. • Assist the Accounts Receivable Lead in ensuring accurate information and reporting.
• Procurement and Accounts Payable
  
  • Procure goods for assigned hospital services using iBuy or P-Card
  • Monitor purchase orders to ensure PO is issued, items received, and encumbrance reduced. Follow up with vendors on outstanding issues until resolution. Close-out POs when the final payment has been made.
  • Track and resolve outstanding payment issues.
  • Work with vendors to submit invoices correctly.
  • File supporting documentation.
  • Assist the Procurement Lead in ensuring accurate information and reporting.
• Business Office Support
  
  • Cross-train with other members of the VTH Business Office to ensure sufficient coverage.
  • Assist with year-end business processes, such as providing information for FACT sheets.
  • Support the Assistant Hospital Director of Finance on various reporting requirements as assigned.
• Other duties as assigned.

Additional Physical Demands

Persons allergic to animal dander, pollen, hay, etc., may experience discomfort in this position.
The work schedule for this position is generally Monday-Friday between 8:00 am - 5:00 pm. However, the position may be scheduled to work occasional non-standard hours, including weekends and/or holidays.

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
A. Course work in accounting, as measured by the following conversion table or its proportional equivalent:
9 semester hours equals two (2) years (24 months)
B. Course work in any discipline as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
Associate's Degree (60 semester hours) equals eighteen (18) months
90 semester hours equals two (2) years (24 months)
C. Work experience in bookkeeping, office support, or closely related experience.

Preferred Qualifications

• Moderate Microsoft Excel skills
• Knowledge of accounting principles and practices
• Knowledge of University policy and procedures.
• Problem-solving skills
• Working knowledge of University of Illinois systems such as Banner, iBuy, Chrome River

Knowledge, Skills and Abilities

• Ability to work in a self-directed manner, maintain productivity in quantity and quality of work
• Ability to appropriately plan, organize, and prioritize work.
• Ability to understand and abide by a high standard of professional ethics to ensure the organization’s integrity.
• Possess good customer service and communication skills.
• Ability to demonstrate courtesy, consideration, and patience with others.

Appointment Information

This is a 100% full-time Civil Service 3852 - Accounting Officer position, appointed on a 12-month basis. The expected start date is as soon as possible after 10/30/2023. Salary is commensurate with experience.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on October 06, 2023. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Alexandra Drake at ar16@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1020542
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu