Accounting Officer - Illini Union

Illini Union

Applications are now being accepted for the Accounting Officer - Illini Union position for Illini Union at the University of Illinois at Urbana-Champaign.
As the community center of the University, the Illini Union draws together all members of the University with approximately 16,000 visits of students, faculty, staff, alumni, and guests on a daily basis. We are seeking individuals with diverse backgrounds who can help create and foster communities that strive toward this vision. This includes supporting the academic mission of the University by developing environments conducive to student learning and academic success, respecting, appreciating, and advocating for the diversity of our student population, and supporting the holistic development of all our students.

Job Summary

This position assists in all financial aspects of the Illini Union (IU) and other shared services operation; provides support and backup for the Business Affairs Office.

Duties & Responsibilities

• Reconciles vendor invoices to receiving documents; data entry of invoice information into inventory system; researches and resolves billing discrepancies.
• Reconciles vendor credit memos to return documents; data entry of credit memo information into inventory system; researches and resolves credit discrepancies; initiates collection of outstanding credit memos.
• Reconciles vendor statements and research open invoices or credit memos.
• Prepares payment vouchers using available credit memos to offset invoices. Manages cash flow by coordinating payments with the shipment and return of vendor merchandise.
• Maintains vendor files for invoices, return documents, credit memos, and payment vouchers.
• Reconciles daily cash deposit.
• Reviews and verifies amounts listed on the OCR (Outstanding Credit Requests) and RNI (Received Not Invoiced) reports on a quarterly basis. Processes write-offs approved by Manager of Business Affairs and Director of Bookstore.
• Use Banner to research Vendor Payments and activity. Prepares journal vouchers in Banner to transfer funds between University departments.
• Assists in various accounts receivable functions including maintaining customer accounts, preparing customer billings, and processing payments received on account.

Additional Physical Demands

• This is a desk position with no particular physical demands.
• The work environment is common to that of a busy accounting office.
• There are frequent interruptions and distractions, visitors, telephone calls, etc.

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
A. Course work in accounting, as measured by the following conversion table or its proportional equivalent:
9 semester hours equals two (2) years (24 months)
B. Course work in any discipline as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
Associate's Degree (60 semester hours) equals eighteen (18) months
90 semester hours equals two (2) years (24 months)
C. Work experience in bookkeeping, office support, or closely related experience.

Preferred Qualifications

• Accounts Payable experience, including the processing of invoices and making payments to vendors, reconciling vendor account statements
• accounting associate degree or bachelor’s in accounting degree
• Retail Accounting Experience, Retail Accounts Payable, Accounts Receivable; Account Reconciliation; Data Entry; Customer Service; cash handling

Knowledge, Skills and Abilities

• Thorough knowledge of cash handling and double entry bookkeeping with a working knowledge of general accounting principles.
• Experience in basic activities of purchasing, receiving, invoicing, credit memo handling, and the receipt or disbursement of funds. Follow-up phone calls to vendors for invoices /credits is required.
• Knowledge and/or experience in accounting for retail operations is important.
• Accuracy and speed with office machines and computers are essential.
• Ability to work independently
• Priority of the work is determined by the monthly accounting cycle and daily workflow through the office.

Appointment Information

This is a 100% full-time Civil Service 3852 - Accounting Officer position, appointed on a 12-month basis. The expected start date is as soon as possible after 12/15/2023. The minimum rate of pay for the classification is $21.663/hour. The usual work hours for this position are Monday through Friday (8:30am to 5:00pm)
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on December 15, 2023. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Shard AHW Human Resources at iustaffdevelopment@uillinois.edu or 217.333.3660. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1021862
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu