Accounting Officer - Fire Service Institute

Fire Service Institute

Job Summary
Performs accounting duties under the general supervision of the Associate Director of Business and Finance. Works as a member of the accounting team to carry out responsibilities associated with the reporting and accounting functions of the IFSI Business Office.
Duties & Responsibilities

• Enter and process travel expenses in Chrome River, which includes:
  
  • Round-Trip Mileage
  • Lodging
  • T-Card Expenses
  • Business Meals and Foreign Travel

• Business Office:
  
  • Assist the entire Business Office in processing JV’s, PZAREDS, identifying rogue CFOP’s, Filing, and Archiving.
  • Posts financial information to journals, registers and ledgers, manually or utilizing IFSI and University of Illinois databases and technology
  • Processing and Mailing Field Operations Manuals
  • Physical and electronic filing, which includes label creation.

• Assist with preparing financial statements, e-mails and reports, including, but not limited to cash flow, cash receipts, journal vouchers and disbursements, sales transfers and accounts receivable utilizing IFSI and University of Illinois technologies.

• Posts financial information, including P-card transactions to journals, registers and ledgers, manually or utilizing IFSI and University of Illinois databases and technology. (5%) Prepare deposits (cash receipts and Foundation donations) for the Institute in accordance with the rules and regulations of the University and University Foundation.

• Provide back up support for the IFSI Business Office: • Using the University’s P-Card system: Match all Order Logs with corresponding invoices and receipts/reconcile all P-Card purchases against Banner to ensure Cfoapal accuracy/Add Banner Reference # (PCA) into unit’s shadow system for completion. • Grants: Run total expense reports/pull backup documents and save to PDF portfolio/prepare grant summary sheets/prepare GC8’s/Request Anticipation Accounts.

• Prepare deposits (cash receipts and Foundation donations) for the Institute in accordance with the rules and regulations of the University and University Foundation.

• Assist Human Resources Generalist with payroll reconciliation

Physical Demands

• Standing : Occasionally

• Walking : Occasionally

• Stairs : Rarely

• Sitting : Frequently

• Lifting/Carrying : Rarely

• Pushing/Pulling : Rarely

• Bending/Stooping : Rarely

• Kneeling : Rarely

• Squatting/Crouching : Rarely

• Reaching : Rarely

• Grip/Dexterity : Rarely

• Talking : Frequently

• Hearing : Frequently

• Repetitive Motions : Occasionally

• Eye/Hand/Foot Coordination : Occasionally

• Visual Acuity : Frequently

Minimum Qualifications

• Any one or combination totaling two (2) years (24 months) from the categories below:
  • course work in accounting, as measured by the following conversion table or its proportional equivalent:
    • 9 semester hours equals two (2) years (24 months)
  • course work in any discipline as measured by the following conversion table or its proportional equivalent:
    • 30 semester hours equals one (1) year (12 months)
    • Associate's Degree (60 semester hours) equals eighteen (18) months
    • 90 semester hours equals two (2) years (24 months)
  • work experience in bookkeeping, office support, or closely related experience.

Preferred Qualifications
One year of University of Illinois experience utilizing systems such as BANNER, P-Card Web Solutions and Chrome River.

Appointment Information
This is a 100% full-time Civil Service 3852 - Accounting Officer position, appointed on a 12-month basis. The expected start date is as soon as possible after 11/7/2022. Salary is commensurate with experience.

Application Procedures & Deadline Information
Applications must be received by 6:00 pm (CST) on October 31, 2022. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Keri Frederick at klfreder@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1013023
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu