Duties & Responsibilities

• Provide information and consultation services to faculty, staff and students regarding State of Illinois, University, campus and departmental procedures for purchasing, and place purchases on their behalf in iBuy, Pcard and Banner purchase orders. Stay up-to-date on policy and procedural changes as necessary.
• Provide information and consultation services to faculty, staff and students regarding State of Illinois, University, campus and departmental procedures for travel and other reimbursements. Process reimbursements for faculty, staff, students and visitors in accordance with policies and procedures. Make travel arrangements for faculty, staff, students and visitors as necessary using the Tcard as appropriate. Make carpool and other reservations as appropriate. Stay updated on policy and procedural changes as necessary.
• Independently research and resolve problematic purchases, reimbursements, foreign national and other transactions. Work with contacts in University Payables, Purchasing, or other administrative units as necessary to resolve such transactions. Prepares and reconciles invoices with accounts receivable payments and outstanding balances. Process gift transmittals and deposit checks with University of Illinois Foundation and Bursar's Office.
• Provide administrative support for the various departmental events such as awards banquets, named lectures, investitures, and other events as necessary, working in coordination with Undergraduate Programs, Graduate Programs, Advancement, Department Head and other offices. This includes composing necessary correspondence for events, obtaining prices and initiation procurement with vendors, arranging and confirming schedules, designing and implementing organizational methods to monitor arrangements, creating and maintaining contact databases for events, coordinating event mailings, arranging visitor travel arrangements and itineraries as needed.
• Process student scholarships and awards, such as RET stipends, and other payments as necessary through the Departmental Award Web System (DAWS). Process reimbursements and stipend payments for Foreign Nationals as necessary and in accordance with University policies and procedures.
• Other duties as assigned.