Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 9976
Full/Part Time: Full Time
Org Marketing Statement
Research Finance and Operations at The University of Texas at San Antonio invites qualified applicants to apply for the Business Service Center Specialist. These positions will be filled at the Level II or Level III based on finalist qualifications and department need.
The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property-for Texas, the nation and the world. Learn more online, on USTA Today or on TwitterInstagram, Facebook, YouTube or LinkedIn.
UTSA, situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.
Posting End Date
Applications will be accepted through 11:59 PM CDT on 6/11/2023. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary
Salary Range: up to $50,000/Annualized, commensurate with education, experience and qualifications.
Hours per Week
Exempt Position: 40 hours per week.
Required Application Materials

• Resume is required.
• Cover Letter is preferred.

Essential Functions
Function:
To provide support for financial and human resource administration activities to the Business Service Center.
Scope:
Responsible for the administration and monitoring of complex financial and business transaction processes in support of the Business Service Center.
Typical:
Level II:
1. Receives, reviews, analyzes and processes complex business, financial and payroll/personnel related transactions into a variety of the University software systems. Transactions include a combination of accounting (posting and reconciling), budget development and monitoring, purchasing, travel, records management and project scheduling.
2. Prepares, analyzes and creates statistical, financial and related ad hoc reports.
3. Examine budgets for accuracy and compliance with procedures and regulations. Compiles and analyzes financial information to post entries to accounts in automated finance system; allocates expenditures, encumbrances, receipts, and receivables based on reports and schedules; reviews and processes requisitions; confers with department for clarifications and specifications, and preferred supplies; confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
4. Coordinates recruitment and hiring efforts for exempt and non-exempt personnel; creates employment requisitions for posting; reviews applications and related documentation
5. Ensures timely and accurate processing of all personnel actions in automated HR system to include, but not limited to, creating and submitting documents/ requests via respective institutional systems, in accordance with established University and Human Resource Services policies and procedures. Provides informational assistance to prospective and current employees regarding the university; collaborates closely with Human Resource Services regarding employee relations and compensation matters.
6. Identifies and resolves issues, concerns, discrepancies, problems, and inconsistencies, determining appropriate corrective procedures.
7. Maintains a high degree of confidentiality and ensures safety of all confidential and sensitive information privy to this position.
8. Acts as liaison between departments and internal or external customers and interacts with clients by telephone, electronically or face to face to identify and support their transactional needs/requirements.
9. Proactively engages customers through reporting and personal responses; researches and evaluates all relevant information to handle inquiries and complaints; promptly responds and resolves customer inquiries and/or complaints.
10. Manages client expectations and provides consistent client updates; keeps records of client interactions, transactions, and actions taken; communicates and coordinates with internal departments as needed to resolve client issues.
11. Perform other duties as assigned.
Level III:
Required Qualifications
Level II:

• Bachelor's degree from an accredited institution.
• Three years related experience in one or more of the following areas: Purchasing, Travel, Financial Reporting or Human Resources.
• Experience can substitute for the education on a one for one basis.
• Excellent oral and written communication skills.
• Excellent Organizational Skills.
• Knowledge of personal computers. Microsoft Word, Excel, and financial software and/or systems.
• Criminal Background Check (CBC).

Level III:

• Bachelor's degree from an accredited institution.
• Four years related experience in one or more of the following areas: Purchasing, Travel, Financial Reporting or Human Resources.
• Experience can substitute for the education on a one for one basis.
• Excellent oral and written communication skills.
• Excellent Organizational Skills.
• Knowledge of personal computers. Microsoft Word, Excel, and financial software and/or systems.
• Criminal Background Check (CBC).

Preferred Qualifications

• Bachelor's Degree in Business or related field from an accredited university.
• Experience with PeopleSoft and PeopleSoft eForms.
• Experience with Banner or equivalent student system.
• Experience with Rowdy Exchange.
• Intermediate or advanced skills in Excel.

Working Conditions

• Standard office environment.
• May be required to work additional hours during peak periods.

This position will be primarily located on the UTSA Main Campus.
Work Modality:
On Campus: Primary work location will be on UTSA Main Campus (1604). Travel and parking expenses are the employee's responsibility.
Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

EO/AA Statement
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.