Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 7508
Full/Part Time: Full Time
Org Marketing Statement
The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property-for Texas, the nation and the world. Learn more online, on UTSA Today or on Twitter, Instagram, Facebook, YouTube or LinkedIn.
UTSA is situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.
Posting End Date
Applications will be accepted through 11:59 PM CDT on 02/20/2022. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary
Salary Range: $37,000-$52,000 annualized, commensurate with education, experience and qualifications and level hired into.
Hours per Week
Business Services Center Specialist I: Non-Exempt, 40 hours per week.
Business Services Center Specialist II: Exempt, 40 hours per week
Required Application Materials

• Required: Resume or CV and Cover Letter
• Complete contact information for three professional references (please add during the application process)

Essential Functions
Function: To provide support for financial and human resource administration activities to the Business Service Center.
Scope: Responsible for the administration and monitoring of financial and business transaction processes in support of the Business Service Center
Typical Duties:
1. Receives, reviews, analyzes and processes complex business, financial and payroll/personnel related transactions into a variety of the University software systems. Transactions include a combination of accounting (posting and reconciling), budget development and monitoring, purchasing, travel, records management and project scheduling.
2. Prepares, analyzes and creates statistical, financial and related ad hoc reports.
3. Examine budgets for accuracy and compliance with procedures and regulations. Compiles and analyzes financial information to post entries to accounts in automated finance system; allocates expenditures, encumbrances, receipts, and receivables based on reports and schedules; reviews and processes requisitions; confers with department for clarifications and specifications, and preferred supplies; confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
4. Coordinates recruitment and hiring efforts for exempt and non-exempt personnel; creates employment requisitions for posting; reviews applications and related documentation
5. Ensures timely and accurate processing of all personnel actions in automated HR system to include, but not limited to, creating and submitting documents/ requests via respective institutional systems, in accordance with established University and Human Resource Services policies and procedures. Provides informational assistance to prospective and current employees regarding the university; collaborates closely with Human Resource Services regarding employee relations and compensation matters.
6. Identifies and resolves issues, concerns, discrepancies, problems, and inconsistencies, determining appropriate corrective procedures.
7. Maintains a high degree of confidentiality and ensures safety of all confidential and sensitive information privy to this position.
8. Acts as liaison between departments and internal or external customers and interacts with clients by telephone, electronically or face to face to identify and support their transactional needs/requirements.
9. Proactively engages customers through reporting and personal responses; researches and evaluates all relevant information to handle inquiries and complaints; promptly responds and resolves customer inquiries and/or complaints.
10. Manages client expectations and provides consistent client updates; keeps records of client interactions, transactions, and actions taken; communicates and coordinates with internal departments as needed to resolve client issues.
11. Other duties as assigned.
Required Qualifications
Business Service Center Specialist I:
Associate's degree and two years related experience in one or more of the following areas: Purchasing, Travel, Financial Reporting or Human Resources. Additional education may substitute for experience on a one for one basis.

• Knowledge of personal computers. Microsoft Word, Excel, and financial software and/or systems.
• Excellent oral and written communication skills
• Excellent organizational skills

Business Service Center Specialist II:
Bachelor's degree and three years related experience in one or more of the following areas: Purchasing, Travel, Financial Reporting or Human Resources. Additional experience can substitute for the degree on a one for one basis.

• Two years related experience with sponsored research projects
• Knowledge of personal computers. Microsoft Word, Excel, and financial software and/or systems.
• Excellent oral and written communication skills
• Excellent organizational skills

Preferred Qualifications
Bachelor's degree in Business or related field.

• Experience with an electronic application recruiting system.
• Experience with PeopleSoft and PeopleSoft eForms
• Experience with Banner or equivalent student system.
• Experience with Rowdy Exchange
• Experience with Hyperion

Working Conditions
This position will be primarily located:
Hybrid-Regularly: This position will require working both remotely and on campus (approximately five or more days on campus per month). Travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in both environments.

• Repetitive use of a keyboard at a workstation.
• May be required to work additional hours during peak periods.

Additional Information

• UTSA is a tobacco-free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants who are selected for interviews must be able to show proof that they are eligible and qualified to work in the United States by time of hire.

EO/AA Statement
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.