Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 7821
Full/Part Time: Full Time
Org Marketing Statement
The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property-for Texas, the nation and the world. Learn more online, on UTSA Today or on Twitter, Instagram, Facebook, YouTube or LinkedIn.
UTSA is situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.
Posting End Date
Applications will be accepted through 11:59 PM CDT on 05/15/2022. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary
Salary Range: Up to $37,000/Annualized, commensurate with education, experience and qualifications.
Hours per Week
Non- Exempt Position: 40 hours per week.
Required Application Materials
Resume required.
Cover Letter required.
Essential Functions
Function: To assist in the supervision and administration of a department and handle various administrative decisions.
Scope: Responsible for the supervision of clerical staff and administrative planning of internal activities, programs and special projects. Makes administrative
decisions requiring a thorough knowledge of regulations, policies and procedures.
Typical:
1. Use initiative and independent judgment to relieve one or more administrators of administrative matters and decisions. Assist administrators in establishing and attaining departmental goals and objectives.
2. Plans, organizes and coordinates administrative duties. Supervises and trains clerical staff. Establish organizational policies, work rules and operating procedures.
3. Assist in preparing departmental budgets by gathering and compiling information and making recommendations. Maintains and monitors budgets and fiscal reports.
4. Collects data from various sources and analyzes for accuracy, completeness and relevance. Prepare complex, statistical, technical, financial and confidential reports, charts and graphs.
5. Edit speeches, memoranda, reports and proposed publications.
6. Act as a liaison with other departments and agencies regarding inventory control, building services, equipment maintenance and repair, purchasing,
safety and other administrative matters.
7. Perform other duties as assigned.
Periodic:
Required Qualifications

• High School diploma or GED.
• Six years of increasingly responsible administrative, clerical or office experience. At the department's discretion, a Bachelor's or higher degree may be substituted on a one for one basis.
• Knowledge of current methods and systems of bookkeeping, filing and purchasing. Demonstrated ability to apply knowledge in everyday work situations while utilizing independent.
• Personal computer and standard office equipment.

Preferred Qualifications

• Bachelor's Degree or higher.
• Similar experience with three or more years in higher education.
• One year of supervisory experience.
• Advanced knowledge of university organizational structure, policies, rules and procedures.
• Special equipment may be used in specific departments or sections.

Working Conditions
This position will be primarily located:
On Campus: Primary work location will be on the UTSA 1604 campus.
Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

EO/AA Statement
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.