University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements, visit the Penn COVID-19 Response website for the latest information.
Posted Job Title
Talent Acquisition Coordinator (Hybrid Eligible)
Job Profile Title
Administrative Coordinator
Job Description Summary
Reporting to the Senior Talent Acquisition Specialist, The Recruiting Coordinator will manage the recruiting operations and back-office support for the Provost Centers. Assigned to specific client groups, the Recruiting Coordinator will be responsible for communicating with and liaise to hiring managers and constituents throughout the Provost Center for, but not limited to, creating and maintaining requisitions in Workday, job postings, scheduling interviews, offer administration and hiring proposal, and background checks and on-boarding as part of the recruiting operations for the TA team. The Recruiting Coordinator is an integral part of the Workday function and operations of TA and will serve as a point of contact for staff and hiring manager inquiries, as well as support data management and related TA reports, metrics and compliance.
The Recruiting Coordinator will assist in the redaction of all identifying information related to an applicant's resume using Adobe Pro and keeping track of diversity metrics for all open positions. The Recruiting Coordinator will be responsible for updating and refining processes within Smartsheets and Excel and have an eye for process improvements and creating efficiencies. They will be the main line of communication for all staff supported by the Provost Administrative Affairs.
Job Description
Duties:
Ensure all Workday actions are reviewed and completed timely
Work with talent acquisition specialists to move candidates through the entire recruitment process within Workday
Assist in the monitoring and adjudication of background checks
Streamline processes within Smartsheets and update job requisition tracker as needed
Create reports and assist in projects related to open jobs, time to fill, diversity of candidate pool, and other relative data
Redact all identifying information on applicants' resumes in congruence with the Diversity Hiring Initiative
Update talent acquisition specialist with diversity metrics of applicant pools for all open requisitions
Primary customer service contact for applicants, HR Liaisons, Hiring Managers and other staff across the University
Consult with managers to discover staff requirements and specific job objectives
Work in conjunction with advertising company to post positions on external career sites
Assist Senior Talent Acquisition Specialist in the review of qualified candidates for open job requisitions as needed. Manage small requisition load of administrative positions.
Support the hiring team with recruiting methods and interview questions
Qualifications:
A high school diploma or GED required; BA/BS preferred.
3 to 5 years of high-volume recruitment and/or staffing operations and HR administrative experience or equivalent combination of education and experience is required.
Strong reporting, data management, and recruitment operations experience including proficiency in Smartsheets, Excel and Adobe Pro highly desired.
Proficiency with the Office Suite products.
Prior Workday experience or related experience with the applicant tracking systems.
Passion for a high level of customer service, strong written and oral communication skills, organization, and keen technology skills.
Prior University HR/Recruiting experience desired.
Application Requirement: A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed. Targeted Pay Range: $25-30.00 per hour commensurate with education and experience
Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.
Department / School
Provost's Center
Pay Range
$20.45 - $30.82
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition : Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay