Department:
SOM KC Pathology and Lab Medicine
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Pathology & Laboratory Medicine
Position Title:
Executive Assistant to Chair
Job Family Group:
Professional Staff
Job Description Summary:
The Executive Assistant to the chair provides the Department Chair with a wide range of support. This will include administration, coordination, and project management duties, all requiring self-direction with frequent interaction with executive-level associates within and outside of the Department. The Executive Assistant serves as the primary point of contact for the Department and the Chair's Office. This role operates in a dynamic, results-driven, environment with regular exposure to confidential data and situations requiring discretion, tact, diplomacy and good judgment. To be successful, the Executive Assistant must be proactive, have exceptional attention to detail and be a problem-solver.
Job Description:
Qualifications:
Education :
High school degree required
Work Experience :
Three to five years prior experience as an Administrative Assistant, Executive Assistant and/or related level of experience
Microsoft Project Manager and Workday experience are desirable
Skills :
Excellent organization, time management and communication skills
Ability to work in an office close to the chair
Must have excellent telephone, verbal and written skills
Proficiency in Microsoft Word, Excel, PowerPoint and Access required
Preferred Qualifications:
Bachelor's degree preferred
Education in Health Care Management or related field
Experience working in an academic or health care setting
Job Duties Outlined:
Ability to identify and access reliable resources, develop executive summaries and other preparatory materials
This individual provides high level administrative support with minimal direction to follow each assignment through completion
Serves as the primary point of contact for departments, offices and individuals seeking information from or time with the Chair
Develops and maintains calendar management system for Pathology Chair, independently prioritizing meetings and protecting work time
Responsible for managing the Chair's commitments, speaking engagements, and other opportunities including gathering comprehensive, relevant details, and preparing presentations and remarks. In preparation for event, ensure the Chair receives all background materials, with remarks, itineraries, etc., in a standardized format for events at which he is expected to speak (meetings, celebratory ceremonies, graduation)
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Chair's ability to effectively lead and support the organization.
Works with the Administrative team to oversee and partner in planning of events.
Maintains positive relationships with all points of contact.
Collaborates closely with the administrative team for clinical research to understand the Chair's upcoming deadlines, prioritize meetings and demands of research network collaborators, and manage travel and other duties funded through grants.
Makes travel arrangements for multiple annual conferences and for outreach visits throughout the state.
Maintains CV and FACT database for Chair, including updated publications and presentations as well as other scholarly activities
Proven ability to communicate effectively, both orally and in writing. Ability to interact effectively with faculty, administrators and other professionals.
Ability to identify and access reliable resources, develop executive summaries and other preparatory materials.
Collaborates with leadership teams to plan and carry out annual department reviews, including writing the initial draft of the report
The individual in this role would be expected to work full-time in person, seated immediately outside of the Chair's office
Rarely, but occasionally, available during overtime or weekend work as required for critical projects and travel emergencies
Other duties as assigned.
Required Documents:
Resume/CV
Cover Letter
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Salary
Pay Range:
$53,000.00 - $83,000.00
Minimum
$53,000.00
Midpoint
$68,000.00
Maximum
$83,000.00
Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Executive-Assistant-to-Chair_JR005168 or go to https://careers.kumc.edu/ and search for position number JR005168.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu .
Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html
Can you also include the following EEO statement on all of our advertising locations: KU is an EO/AAE. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, genetic information or protected Veteran status. http://policy.ku.edu/IOA/nondiscrimination
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