Job Opening ID: 68501
Reports To: Junior Specialist
Working Title: CNCM ADMIN ASSISTANT
Department: Anatomy & Neurobiology
Bargaining Unit: CX
FLSA: Non-Exempt
Payroll Job Code: 004723
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
Position Summary:
Center for Neural Circuit Mapping (CNCM) is an interdisciplinary, neurobiology and virology-based research unit at University of California, Irvine (UCI) School of Medicine (SOM) that focuses on neural circuit studies and new viral-genetic technology development. One critical component of the Center is the creation of a viral production facility to disseminate to the worldwide neuroscience community new molecular tools developed by the Center investigators funded by BRAIN Initiative awards.
We are seeking a highly organized and proactive individual to join our team as an Administrative Assistant to the Director of the Center for Neural Circuit Mapping (CNCM). This role plays a pivotal part in ensuring the smooth administrative functioning of the center and serves as a primary point of contact for all CNCM-related inquiries. Responsibilities: Oversee and coordinate administrative activities within the CNCM, including managing the CNCM seminar series, meetings, workshops, symposia, and special events, including the annual conference. Handle site planning, marketing, travel arrangements, and logistics for events, as well as financial reimbursements, honoraria, and contract negotiations. Assist in meeting preparation, scheduling, room bookings, and ensuring meeting spaces are appropriately set up. Utilize the Kuali Financial System (or other designated systems) for all financial transactions and assist with fiscal closing activities for Center accounts. Write, edit, and revise various documents, including contracts, newsletters, memos, requests, proposals, and presentations in compliance with UCI policies. Create and distribute marketing materials in compliance with UCI policies. Maintain and update designated sections of the CNCM website, including news, events, and other relevant areas. Qualifications: Proficiency in Microsoft Word, PowerPoint, and Excel (required). Adobe Suite (Photoshop, InDesign, Illustrator) and Zoom preferred but not required. Experience with webpage management platforms such as WordPress is a plus. Experience with Kuali Financial Systems (KFS) is a plus. * Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. Ability to work effectively in a fast-paced environment and manage multiple tasks simultaneously. This position requires 100% in-person attendance, including seminars and annual conferences. Occasional overtime may be necessary for scheduled events, and there may be rare instances where driving to conference venues or business meetings is required (less than 5% of the time). If you are a motivated individual with a passion for administrative excellence and are excited to contribute to the success of the CNCM, we encourage you to apply. Join us in advancing the cutting-edge research and initiatives of the Center for Neural Circuit Mapping.
Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
The expected pay range for this recruitment is $23.67 - $33.52 (Hourly Rate). The Full Salary Range for the salary grade this position is assigned to is $23.67 - $33.52 (Hourly Rate).
Department Website:
Department of Anatomy & Neurobiology
Required:
- At least 1 year working experience
- Bachelor's degree
- Microsoft Word Microsoft Excel Microsoft Power point Adobe (PDF)
Preferred:
- Zoom operation Adobe Suite (Photoshop, Illustrator, InDesign) Social Media, Digital Media, website Management Kuali Financial Systems Wordpress Grants & Contract Management Event planning AV/ Tech
Special Conditions Required:
- Must be on-campus/in-person
- Must be able to walk and physically accompany guests
- Occasional overtime
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
- Background Check and Live Scan
- Legal Right to work in the United States
- Vaccination Policies
- Smoking and Tobacco Policy
- Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
- California Child Abuse and Neglect Reporting Act
- E-Verify
- Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu
