Description

Job Title: Administrative Assistant

Department: Administrative Support

Status: Part-Time, Non-Exempt, Monday-Friday

Reports to: Site Manager

Summary of Duties:

This position is primarily responsible for confirming upcoming appointments, mailing out various patient correspondence. The Administrative Assistant obtains prior authorizations for procedures and performs other various office duties as needed. 

Duties and Responsibilities:

· Ensures proper insurance referrals are in place as well as referring provider documentation and necessary patient records are received for visit.

· Performs end of visit check out, orders laboratory and/or radiology testing, and any follow-up care.

· Reviews and routes incoming correspondence, referrals, prescription authorizations and other electronic tasks. Responds, or accurately tasks to provider or administration.

· Maintains and completes open orders.

· Generates and types of routine letters and correspondence in EHR and ensures proper signatures and approvals, when necessary.

· In coordination with Medical Assistant, maintains GI provider’s “recall” system, including mailing letters and follow up phone calls to remind patients of their GI procedures due (minimum two months ahead) as required. 

· Maintains clean and orderly work area.

· Maintains a professional atmosphere in all aspects of the office, including interaction with physician, management, patients, and all outside contacts.

· Maintains patient confidentiality

· Performs other administrative, and other medical support duties, as assigned.

Requirements

Job Requirements:

· High School Diploma / Certified Medical Secretary / Medical Terminology

· Associates degree from two-year college or technical school preferred

· Minimum of two years’ experience in a medical office.

· Medical Terminology / Electronic Medical records experience preferred.

· Ability to function well in a fast-paced environment