People & Culture Assistant

PURPOSE OF POSITION:

The People and Culture Assistant reports to the Director of People and Culture and works closely with the Talent Engagement Specialist. This position will assist with the day-to-day operations of the employee-centered functions of the People and Culture team, provide clerical and administrative support, and maintain employee records (digitized and hard copies). The People and Culture Assistant will serve as a liaison between the People and Culture team and employees.

DUTIES AND RESPONSIBILITIES

 (Responsibilities to include but not limited to the following)

• Assist with onboarding by checking references.
• Ensure that all the necessary onboarding paperwork (i.e, application, W4, I9, etc.) is completed accurately, filed correctly, and kept confidential.
• Coordinate and prepare for all audits by funders, regulatory bodies, and/or accreditation entities, including the creation of necessary checklists, procedures, and tools.
• Schedule and conduct internal “dry audits” of personnel files to ensure compliance with all requirements.
• Adheres to the audit schedule and prepares for audit in accordance with schedule.
• Monitors the Kchecks system and runs required reports monthly.
• Maintain and monitor all personnel records stored in digitized files.
• Complete employment verifications as requested for current and former employees.
• Send termination letters as requested.
• Manage and submit invoices weekly.
• Update information for Praesidium Academy training completion and training certificates from other external training taken by employees in the Relias system.
• Maintain compliance with federal and state regulations related to employment law.
• Maintain healthy relationships with the employees and youth of CHNY.
• Display honest, trustworthy, and ethical behavior when dealing with internal and external customers.
• Display enthusiasm and promote a friendly group working environment.
• Regular attendance that is punctual and dependable is required.
• Perform other duties as assigned and requested.

Qualifications

KNOWLEDGE, SKILLS, & ABILITIES

Education & Experience

• Associate’s degree in Human Resources or related field preferred or any similar combination of education and experience.
• A minimum of 1 year of experience working in a human resources-related role.
• Ability to work on-site.
• Willingness to travel to Bronx locations if needed.
• Familiarity with standard human resources practices.
• Excellent organizational and time management skills.
• Proficient in Google and Microsoft suite.
• Experience or ability to use payroll systems is preferred.
• Outstanding verbal and written communication skills are necessary.
• Ability to work independently and as a part of a team.

Salary range $45k -$48k

Schedule 9:00 am - 5:00 pm 

Compensation

Covenant House New York offers a rich package of benefits including but not limited to full medical, vision, dental, life, and short and long-term disability insurance and other fringe benefits. Eligibility for medical benefits begins on the date of hire. PTO includes 3 weeks of vacation in the first year, 10 holidays, 13 sick days, 5 personal days, and birthday days off. Benefits include a 403b with employer contribution after 12 months. There are also multiple additional optional benefits (including additional life, disability, accident, and cancer insurance) available at significantly reduced rates. "CH is a vaccinated employer. As such, prospective new hires will be required to provide proof of vaccination or be willing to receive the COVID-19 vaccination by the date of hire to be considered."

Covenant House New York is an Equal Opportunity Employer