Under the direction of the Department of Integrative Biology & Physiology's (IBP) Financial Services Supervisor and Chief Administrative Officer, the Fund Manager is responsible for the analysis, reconciliation, problem resolution and financial reporting of over $17,000,000 (total annual expenditures) in intramural and extramural funds. Key responsibilities are: Establish new accounts and develop and coordinate budget plans with PIs; Process and interpret contract and grant awards in compliance with University policy and agency guidelines; Review and manage purchasing, reimbursement an travel transactions; Resolve problems/discrepancies; Submit funding entry and direct retro transactions in UCPATH; Reconcile ledgers on a monthly basis; Maintain accounting files for audit acceptance; Prepare monthly detailed financial reports with projections for each PI; Prepare any reports for internal or external use and; Work with EFM to process closeouts on a timely basis. The incumbent will also work with the Financial Services Supervisor to reconcile department funds on a monthly basis. Additionally, the incumbent will be responsible for training all new fund managers, those currently in the department or will be hired in the future.
Ability to practically apply principles and concepts of GAAP, OMB Circulars A-21, A-110, and other federal requirements and policies for grants, contracts, fellowships, training grants, institutional and private industry subcontracts is required. A working knowledge of UCLA's accounting principles and procedures, purchasing, travel, sales and service, recharge and equipment management policies and procedures are preferred.
Percentage of Time:
100.0
Shift Start:
8:30 am
Shift End:
5:30 pm
Qualifications for Position
18
Records
Qualifications
Required/Preferred
Advanced working knowledge of contract and grant administration to direct and manage the proposal process, prepare appropriate documents associated with a proposal, and coordinate submission with cognizant University offices. Ability to practically apply principles and concepts of OMB Circulars A-21 and A-110 and other federal requirements.
Required
Demonstrated advanced working knowledge of accounting principles and business practices to advise the PIs and Managers regarding acceptable pertinent financial, contract and grant, and administrative issues.
Required
Demonstrated ability to manage multiple project budgets and use advanced financial and accounting skills to perform functions effectively.
Required
Demonstrated ability to prepare budgets for extramural funds in accordance with university and funding agency guidelines and policies.
Required
Demonstrated ability to manage multiple project budgets and use advanced financial and accounting skills to perform functions effectively.
Required
Demonstrated experience in creating various types of financial reports to perform trend analysis, forecasts, and capture historical data.
Required
Ability to deal with confidential and sensitive information with discretion and to maintain professional working relationships with sponsors, industry, government, the UC and other academic and corporate institutions.
Required
Demonstrated knowledge of sponsored research administration proposal process, preparation of appropriate forms associated with a proposal, and coordinate submission with cognizant University offices.
Required
Ability to work responsibly and accurately with detailed information including financial data and calculations, contract clauses and performance dates, and other numeric and narrative information.
Required
Working knowledge of policies and procedures in a large institution of higher education, such as accounting, travel, purchasing, facilities, consultants, and sub-awards to coordinate and expedite tasks with associated central offices
Required
Strong organizational skills to set priorities and ability to work independently, performing a variety of tasks in a timely manner under conditions of fluctuating workloads, competing requirements, and changing deadlines and assignments
Required
Demonstrated ability to efficiently operate PC computers with advanced working knowledge of MS Excel for financial management, analysis and reporting; general knowledge of MS Word to prepare forms, correspondence, procedure manuals, and reports with speed and accuracy.
Required
Demonstrated ability with university on-line financial systems/ledgers including, but not limited to Transfer of Funds (TOF), Direct Deposit of Funds, OFSR, , Travel Express, Post Audit Notification, Non Payroll Expenditure Adjustment (NPEAR) and Payroll Transfer (UCPath).
Preferred
Familiarity with UCLA Policies and Procedures, for Gift Policy Administration, Purchasing, Payroll, Travel and Entertainment, Recharge, Sales and Service, and Equipment Management.
Preferred
Excellent interpersonal skills to interact with establish and maintain cooperative working relationships with colleagues, students, staff, faculty, visitors and campus administrators.
Required
Strong analytical skills to evaluate financial and personnel information practices and procedures, find errors, define problems, formulate logical solutions, develop alternate solutions, and make recommendations.
Required
Demonstrated skill in writing concise, logical, grammatically correct correspondence, analytical reports, evaluations, and other written materials to explain complex policies and procedures.
Required
Ability to use independent judgment, having awareness and insight into problems as they occur, and responding in an expeditious manner.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
03-18-2024
External Posting Date: