Under the general direction of the Associate Dean for Strategic Initiatives and Operations, Facilities Planning Manager (FPM), for the School of Dentistry has three primary areas of responsibility: (1) Building management, maintenance, and repairs of all SoD facilities, including the Venice Dental Center;; (2) Facilities planning, construction and renovation projects; and Technical Services Management; (3) Technical Services Management.
(1) The building management and facilities functions involve overseeing and managing the day-to-day facilities-related operations of the School and the Venice Dental Center, its building systems, and physical structures, including, but not limited to offices, clinics, classrooms, teaching and research laboratories, and common areas. The FPM also provides Facilities-related assistance to the faculty practice located in the Medical Plaza 100 Building. In addition, the FPM handles, plans, coordinates, and oversees major and/or minor capital improvements/renovation projects in the School. The FPM manages facilities data regarding the School and its structures, systems, and infrastructure for purposes, including but not limited to, construction/renovation projects and strategic planning, space inventory, and equipment inventory, and accreditation. Additionally, the FPM leads the emergency plan, and works with Medical School and other Campus resources, to provide and coordinate emergency plan training, and implementation.
(2) As part of the Technical Services Management functions, the FPM directly supervises various operations under the Facilities Planning Office, such as the Technical Repair Contractor, and oversees and indirectly supervises other Facilities operations, including but not limited to, the Mail & Copy Services, the School Surveillance System, the Audio/Visual Systems, and the Key System. The incumbent also oversees the scheduling of classrooms and teaching laboratories in the School. The FPM directly supervises the staff member in charge of the operations of the third and fourth floor laboratories.
(3) As the building manager for the Venice Dental Center, an offsite community clinic operated by the School, the FPM is responsible for addressing and responding to Facilities-related issues, including but not limited to maintenance and repair issues, telecommunication issues, and construction/renovation projects. The FPM serves as the point person for building services such as custodial, security, and landscaping, review and change scope of work as necessary, and compliance enforcement.
(4) As part of Other Duties, the FPM may be assigned various School projects, as needed or requested by the Dean or Associate Dean for Strategic Initiatives and Operations.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
20
Records
Qualifications
Required/Preferred
Knowledge of construction/renovation planning techniques and scheduling, especially for interrelated and sequential projects.
Required
Demonstrated understanding of campus, facilities, and system-wide capital planning/construction/design organizations and processes.
Required
Working knowledge of building mechanical systems, including, but not limited to HVAC, pneumatic, hydraulic, electric, and plumbing to assess minor issues and communicate findings to the appropriate trades.
Required
Working knowledge of architectural and construction processes, including plan specifications, bidding processes, cost and budget estimates, space analysis. Understanding of architectural, MEPs and construction drawings and plans to communicate potential issues as it pertains to the School's operation.
Required
Ability to interface and work cooperatively with campus professionals and vendors and to serve as an effective liaison for the School on facilities and construction related matters.
Required
Ability to work effectively and autonomously, and to multi-task and organize and set priorities to coordinate projects and tasks.
Required
Ability to maintain a professional and cordial demeanor and handle multiple demands with frequent interruptions.
Required
Ability to quickly recognize, identify and respond to emergency situations appropriately.
Required
Ability to establish and maintain cooperative working relationships with faculty, staff, students, and Campus resources.
Required
Ability to perform financial and cost analysis of construction/renovation projects and identify cost-effective ways to complete such projects.
Required
Working knowledge of MS Word, Excel, database applications and ability to learn other computer programs as needed.
Required
Ability to analyze information, situations, problems, policies and procedures to: define problems accurately; separate problems from symptoms; identify potential solutions recognizing alternatives and their implications; assess and select appropriate solutions for application; formulate logical and objective conclusions; and communicate such information effectively, both verbally and in writing.
Required
Ability to identify the appropriate resources to address issues and questions and to obtain and provide information as needed or requested.
Required
Ability to develop rough sketches for construction/renovation projects, provide costs estimates and budget analysis, and coordinate and explain construction processes as needed.
Required
Ability to supervise effectively including without limitation conducting interviews, performance evaluations, and progressive discipline, if necessary.
Required
Ability to work off hours and on weekends as necessary to respond to facilities-related issues, problems and emergencies.
Required
Ability to enforce the Federal, State, Municipal, and University policies and procedures despite pressure to do otherwise.
Required
Ability to compose effective written and verbal communication.
Required
Ability to work independently and resourcefully, and to meet established deadlines.
Required
Ability to be creative in identifying and proposing solutions to address various issues and problems.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
10-31-2023
External Posting Date: