Center X is a community of educators, in the School of Education and Information Studies, working to transform public schooling to create a more just, equitable, and humane society. The Center X HR and Payroll Administrator reports to the Director of Business Administration and is responsible for providing support to a wide range of Human Resources activities, while proactively promoting positive customer experience to Center X employees and clients. The HR and Payroll Administrator is the primary point of contact for all HR processes and procedures in the areas of recruitment, contract renewals, appointment extensions, salary requests, classification requests, payroll discrepancies, separations, and other HR matters that arise in Center X. Under the direct supervision of the Director of Business Administration and with indirect oversight from the HR Manager, the HR and Payroll Administrator collaborates with colleagues within Center X and the Department Human Resources, with supported clients, and with all levels of staff, and students across the department to optimize the staffing process and support the on-boarding of new employees, which includes creating/maintaining relevant and required documents. This position requires outstanding interpersonal skills and exceptional oral and written communication skills to provide the highest quality customer service. The HR and Payroll Administrator will handle scheduling interviews and coordinating recruitments to ensure the timely and efficient processing of all necessary information and paperwork while maintaining the strictest confidentiality.
The HR and Payroll Administrator will serve as a point of contact for HR-related matters and payroll-related questions for all Center X employees. The incumbent will advise on both routine and non-routine questions, analyzing problems or issues that arise and determining the appropriate action or next steps and escalating issues as appropriate. The incumbent also collaborates with the Business Office for funding related matters and with Human Resources and Academic Personnel on the application of policies for department. The HR Analyst will serve as point of contact for Center X's professional academic programs in collecting employment and salary information of instructors and disseminating the information to the Ed&IS Academic Personnel office for processing. The HR and Payroll Administrator will also be responsible for entering initial funding information into the UCPath Payroll system for new hires and regularly audit payroll reports to ensure accurate payroll and funding data is maintained. The HR and Payroll Administrator will be point of contact for collecting cyclical data from the Center X units and employees including but not limited to performance evaluations, flex-work agreements, CANRA, and appointment renewals.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
21
Records
Qualifications
Required/Preferred
Bachelor's degree in related area or equivalent education and experience.
Required
2 to 4 years of experience working in an administrative department with payroll or Human Resources responsibilities.
Required
Demonstrated experience with UC Time Reporting Systems and UC Path systems.
Preferred
Ability to communicate clearly and effectively both verbally and in writing in order to present information and complete assignments.
Required
Skill in writing and editing grammatically correct and logically organized documents such as memos, correspondence, and manuals.
Required
Advanced mathematical and quantitative skills to calculate salaries, payroll documents, formulas, expense transfers, vacation and sick leave accruals, payroll changes, the creation of financial analysis, and complete other necessary forms
Required
Problem solving, problem identification, reasoning skills and ability to develop original ideas to solve problems.
Required
Analytical skills to conduct analysis and develop recommendations; strong organizational skills and ability to multi task.
Required
Strong judgement and decision-making skills; verbal, written and active listening and communication skills.
Required
Strong interpersonal and service-oriented skills to engage with customers and colleagues.
Required
Knowledge of organization process, procedures, and a demonstrated ability to understand organizational policies and procedures.
Can be trained
Acute attention to detail.
Required
Demonstrated ability to handle difficult situations calmly and professionally.
Required
Demonstrated intermediate skills using Microsoft Office products (word, excel, outlook, PowerPoint) and querying and analyzing data utilizing PC based tools.
Required
Ability to use a high level of discretion and maintain strict confidentiality.
Required
Ability to prioritize and adjust heavy workload to meet various deadlines set by campus departments.
Required
Ability to make oral, group, and one-on-one presentations for the purposes of providing information, explaining policies and procedures, and answer questions.
Required
Working knowledge of HRIS and/or other database systems.
Required
Knowledge of University Personnel and Payroll policies, procedures, and organizational structure.
Required
Ability to work independently with minimal supervision, using initiative and resourcefulness in performing and executing job duties with frequent interruption, distractions, and changing priorities and deadlines. Ability to work as a team using the same principles.
Required
Ability to establish and maintain cooperative working relationships with co- workers, managers, and campus departments to formulate programs and arrive at solutions.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
03-25-2024
External Posting Date: