We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.
We invite you to explore the position below and to submit your application to join our team!
The Multifamily Housing Practice Group represents lenders active in the multifamily housing industry, closing loans secured by multifamily projects and delivering those loans to secondary market investors, such as Freddie Mac and Fannie Mae. The Legal Practice Assistant provides high level support to multiple attorneys in the Multifamily Housing Practice Group, including the revision of complex loan documents to complete loan transactions by following detailed and precise instructions from the attorneys and appropriate lenders.
Essential Duties and Responsibilities:

• Draft complex loan documents and prepare required signature pages in accordance with Freddie Mac, Fannie Mae, and client requirements.
• Prepare black line document comparisons to identify revisions.
• Complete revisions to loan documents following detailed and precise instructions provided by the attorneys and appropriate lenders.
• Assist with maintaining Multifamily Housing attorney deal tracking spreadsheets.
• Provide quality client service to both internal and external clients effectively and professionally; work effectively, both independently and with teams, to promote consistent and efficient workflow processes.
• Identify and respond to internal and external client inquiries in a timely manner and seek feedback/follow-up as appropriate.
• Develop and maintain a deep understanding of department objectives, key activities and requirements in order to anticipate and proactively address the needs of the team.
• Anticipate needed preparations prior to completion of deals to meet mandatory deadlines.
• Work overtime as needed to support accomplishment of team goals and objectives.

Knowledge, Skills, and Abilities:

• Demonstrated ability to use sound judgement and discretion.
• Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.
• Exceptional organizational skills.
• Excellent grammar and proofreading skills.
• Strong attention to detail and a commitment to accuracy.
• Ability to maintain confidentiality when handling matters for clients and other attorney information.
• Effective verbal, written, and interpersonal communication with attorneys, staff, and clients.
• Ability to take initiative, set priorities, and see projects through to completion.
• Knowledge of Microsoft Office products.
• Ability to produce a high-quality work product and manage large volumes of filing under tight deadlines.
• Demonstrated ability to work within a team environment.
• Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse groups of people at various levels within the firm as well as external contacts.
• Ability to self-manage, self-motivate, and work independently in a hybrid and in-office setting.
• Proficient with Microsoft Office Suite.
• Understanding of clerical procedures and systems such as recordkeeping and filing.

Education and/or Experience:

• A Bachelor's degree and/or any combination of experience, education, or training that demonstrates the ability to perform the duties of the position.
• Minimum of three (3) years of administrative support experience in legal and/or real estate industry.

#LI-Hybrid
The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.
This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.
This position description does not constitute a written or implied contract of employment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
California Applicants: Please visit our Privacy Notice and Notice at Collection to learn about our information practices in the Job Application and Employment context.
Equal Employment Opportunity
Troutman Pepper adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.
Compensation is dependent on several factors, such as position, location, education, training, and/or experience.
Hiring Salary Range:
$65,000.00 - $85,000.00