TubeMaster has been in business for over 20 years and operates in 20 countries. They have tested and serviced over 10 million tubes in chemical plants across the world. With over 100 patents, TubeMaster is an innovative company who leads the catalyst industry!

If you are a self-starter and looking for opportunities to grow, apply today!

**This position is located in Louisville, KY. Role will work in the office Mon-Fri (full-time position 30-40 hrs/week)**

KEY RESPONSIBILITIES:

• Assist Executive and managers as requested to create better solutions for operational excellence
• Greeting clients and visitors and directing visitor inquiries to others
• Answering and routing incoming calls on a multi-line telephone system
• Maintaining and scheduling conference room
• Maintaining the lobby and managing the visitor log
• Managing employee expense reimbursement.
• Ensuring refreshments are available to visitors and booking dining options as needed
• Ordering and maintaining office and safety supplies
• Work with managers and the lab to help in obtaining materials and parts needed while ensuring left over materials and parts are returned for credit.
• Verify purchased materials and parts have been received and are of acceptable quality
• Scanning, photocopying, faxing, and filing documents
• Collecting and routing mail and hand-delivered packages
• Entering key client data into date base system
• Apply for visas and passports for staff as needed
• Maintain employee credential and documents system
• Backup for bookkeeping tasks as needed

JOB REQUIREMENTS:

• High School Diploma or GED equivalent required.
• 2 years of receptionist or administrative experience.
• Light bookkeeping experience is a plus.
• Must have excellent interpersonal/customer service skills. Must be able to maintain a calm, courteous, and professional demeanor at all times.
• Strong computer skills with previous experience in MS Office. Ability to learn Quickbooks.
• Good organizational skills and strong attention to detail.
• Ability to collaborate and communicate with employees at all levels of the organization and external customers
• Ability to complete tasks as assigned in a timely and accurate manner
• Flexible/adaptable to dynamic work environment and being patient with constantly changing priorities
• Takes initiative and actively participates in continuous improvement and streamlining processes.
• Punctual and dependable
• Ability to work independently or in a team environment.
• Willingness to research and have the ability to solve problems with unknown variables
• Maintaining confidentiality is essential
• Must successfully pass a background check and drug screen

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Experience:

• receptionist/administrative: 2 years (Preferred)

Work Location: In person