Description

Basic Purpose Of The Job

The Executive Assistant provides support to the company’s executive team by performing advanced level administrative duties under limited supervision and interfacing with high level internal and external contacts. This position also may provide first level supervision to other administrative staff. 

Essential Functions

• Provides administrative support to the Chief Executive Officer (CEO), Chief Operations Officer (COO), and other executive team members.
• Communicate effectively with executives, employees of all levels, board members, vendors, and the public, representing TCCH in a professional fashion.
• Perform high level administrative tasks including but not limited to: responding to phone and email inquiries and concerns, recording minutes, establishing processes and systems to support executive operations.
• Maintain confidentiality of information, sharing only as necessary to support operations and resolve issues.
• Complete special projects as requested, which may include researching background material for plans, reports, and correspondence.
• Oversee the fleet management process, provide training and resources to administrative assistants, and communicate issues as they arise to the COO.
• Assist in policy and procedure development which may include background research, formatting, coordination, and distribution.
• Demonstrate respect and regard for the dignity of all patients, families, visitors and fellow employees to ensure a professional, responsible, and courteous environment.

Requirements

Minimum Education

High school diploma/GED and/or Associate’s Degree required and four years of office experience OR any combination of education and experience which would provide the candidate with the desired knowledge, skills, and abilities required to perform the job.

Preferred Work Experience

Experience in a health care environment preferred.

Required Skills, Knowledge, and Abilities

Expert skills in Microsoft Office suite and the ability to develop proficiency in enterprise software.

Expert customer service and communication skills.

Expert skills in clerical duties such as phone etiquette, filing, and managing calendars.

Ability to write and speak clearly and concisely to express ideas effectively, both orally and in writing.

Ability to exercise a high degree of judgment and discretion and maintain the confidentiality of sensitive information.

Ability to interact effectively with a wide variety of people.

Ability to identify, organize, and prioritize multiple projects and deadlines.

Physical Requirements

Note: Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position. 

While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms. 

The employee frequently lifts and/or moves up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Tri-Cities Community Health is an Equal Opportunity Employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status or any other protected factor under federal, state or local law