SUMMARY
Reporting to the Dean of Nursing, the Program Assistant, Nursing Expansion works to ensure the effectiveness and efficiency of the Department of Labor Nursing Expansion Grant Program. The Program Assistant, Nursing Expansion performs office tasks to support the administration of the grant and its projects by developing office procedures and guidelines in collaboration with the Dean to meet internal and external requirements and expectations, creating and maintaining effective communication and scheduling for the Dean and other grant administrators, assisting as a liaison for the grant among students, faculty, other college units and members of the community.
 
ESSENTIAL FUNCTIONS
•Interacts frequently with other offices requiring knowledge of grant and procedures
•Assists in the development of procedures and guidelines for the administration of the grant
•Regularly communicates and interacts with various faculty and external staff
•Maintains a broad knowledge base regarding matters that relate to or require the attention of the Dean or grant administrators
•Monitors projects to assure accurate and timely completion
•Assists as a liaison for the grant with students, faculty, other college units and members of the community
•Represents the grant administrators at meetings for communication purposes as assigned
•Provides an effective communication link between the grant administration and the campus and community groups and individuals
•Provides leadership for the grants regular, special and ongoing projects
•Coordinates and organizes activities for seminars, workshops and course offerings or special events
•Handles details for meetings, travel and visitations for community activities
•Composes correspondence, reports, articles, and other documents using own knowledge of the subject
•Generates contracts, special service agreements within the scope of assigned responsibilities
•Maintains the security and confidentiality of communications, records and files
•Establishes and maintains office files; records proceedings of meetings; maintains work schedules within the organizational unit as assigned
•Uses technology to develop presentations, brochures, reports and other information and materials as required for the grant’s projects, programs and services, and to produce college records and documents
•Coordinates office processes/workflow to ensure efficiency
•The Dean may delegate task, project oversight and/or personnel supervision of other support staff, part time support staff and student employees
•May assist in the orientation, training and facilitation of program reviews
•May assist in the preparation and maintenance of budget accounts
•Handles or provides oversight to the responses to telephone calls and requests for services; the greeting of students/visitors; the sorting and distributing mail; creating, organizing and disseminating of information pertaining to the grant
•Performs other duties as assigned