WHO WE ARE

Founded in 2018 in the heart of downtown St. Louis, Ponce Health Sciences University is answering a need for more healthcare professionals by preparing more students for jobs with a world-class, culturally-competent education. Whether you’re an aspiring doctor or psychologist, PHSU St. Louis is focused on helping our students reach their professional goals.

Ponce Health Sciences University’s history dates back to its founding in 1977 in Ponce, Puerto Rico. We’ve been expanding our prestigious health sciences offerings since, with a focus on graduate medical programs. With campuses now in Ponce, San Juan, and St. Louis, we’re expanding our global network while staying committed to preparing students for real-world healthcare careers and clinical situations. 

OUR MISSION

The mission of Ponce Health Sciences University (PHSU) is to provide a world-class, culturally-competent, health sciences education to the population we serve, through innovative adaptive learning environments focused on the success of its students to become ethical practitioners and scientists.

OUR VISION

The PHSU vision is to build on its reputation as a prestigious academic and research leader educating underrepresented diverse populations while focusing research efforts on solving global health disparities.

SUMMARY/OBJECTIVE

The purpose of the Campus Operations Manager is to assist and manage various administrative and operational duties. This includes order tracking and inventory management, orders and supplies management, data management, vendor management data analysis, budgets, facility management and other administrative duties. The Campus Operations Manager serves as the first point of contact for handling vendor related matters, scheduling office/security/IT/facilities services and supports campus events.

Principal Duties/Responsibilities: 

• Work with the campus director to maintain facilities, including scheduling annual cleaning, maintenance, and furniture/fixture refresh.
• Manage and coordinate operations, i.e. IT, janitorial, security, etc.
• Supervise audio visual specialist and work with campus IT Specialist.
• Manage requisition process, including submitting contracts for review, vendor creation, submitting and monitoring requisitions.
• Assist Campus Director in managing budget.
• Assist in the preparation of the annual budget.
• Track supply and asset inventory and approve supply orders for the school; assist in inventory and asset control.
• Review invoices for accuracy and ensure purchases align to budgets and spending allowances.
• Create and maintain expense reports and travel authorizations, adhering to policy.
• Manage building access, including access badges for employees and students.
• Review and prepare requisitions for corporate credit card statements.
• Assist with new employee onboarding.
• Schedule expenditures: analyze variances and initiate corrective actions.
• Organize and delegate outside vendors and services for the office.
• Assist with campus events.
• Other duties as assigned.

COMPETENCIES

To perform the job successfully, an individual must be dependable, team-oriented, and have good inter-personal and communication/ organization skills and the ability to interact effectively with employees, students, outside vendors, and service providers. Excellent written, verbal communication and customer service skills. Excellent organizational skills. Time management and the ability to meet deadlines and multi-task are required. Critical thinking skills when reviewing documents, spreadsheets, and other data points.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Listed below are the knowledge, skills, and/or abilities required for this position, as well as the Physical Demands and Work Environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High School Diploma or Associates Degree, Bachelor’s Degree is preferred. 2 years or more years of related experience in construction, facilities, or operational management. 

Computer Skills: To perform this job successfully, an individual should have general knowledge of computers including Microsoft Office Applications such as Word, PowerPoint, Outlook, and Excel. Experience with virtual meeting platforms such as Zoom, and MSFT Teams. Knowledge in Jenzabar, Anthology, and CRM strongly recommended.

Certificates, Licenses, Registrations: Certifications in administrative proficiencies appreciated.