Description

Inventory/Office Manager

Focused on inventory control, this position is assigned the responsibility of managing all inventory needs that involve the pharmaceuticals, hospital, clinic, and office supplies. Additionally, this position will include some administrative work and duties, listed below.

Our ideal candidate:

• Is self-motivated
• Works well on a team
• Has strong communication and organizational skills
• Possesses superior customer service skills
• Flexible schedule

Job duties include, but are not limited to:
• Inventory ordering and management
• Inventory budget control
• Maintaining and coordinating repairs on equipment
• Building relationships with veterinary supply representatives

Job Requirements:
• Able to thrive in a growing business environment with an ability to creatively attack problems head on
• Comfortable in a fast paced, dynamic environment
• Ability to multitask and manage multiple priorities
• Deep understanding of the supply and demand planning process
• Exceptional attention to detail, follow–through and organizational skills
• Clear and concise communicator experience
• Provides one person responsible for inventory issues, which eliminates confusion and decreases errors such as double-ordering
• Pays attention to the items used within a specific time period and when bills are due, which helps to maintain good financial flow
• Develops a professional relationship with distributors
• Understands how to stock an item and how to set a reorder point, which guards against running out of the item and protects the cash flow of the practice
• Determines a method to accurately inventory product using, for example, a manual inventory count as well as a computerized system of inventory management software
• Devises standard operating procedures to track inventory usage and trains staff to follow these steps
• Completes annual reviews and updates of pharmaceutical and hospital supplies. Maintain and order lobby and office supplies
• Oversee equipment and arrange for necessary repairs, while alerting the team of building issues or announcements
• Assist with scheduling, meetings and training sessions for team members
• Assist with new hire onboarding as it pertains to office procedures
• Facilitate dosimeter badge requests and maintain registry
• Facilitate and implement AAHA and OSHA guidelines and regulation to ensure the hospital complies
• Facilitate and organize AAHA inspections as needed
• Provide support to other departments and projects, as needed while being able to assess and prioritize needs
• Provide support with management on rotating weekends for the hospital team as needed