Position Title Administrative Assistant Front Reception

Reports to Office Manager

Work schedule Full-time; On-site, regular business hours 9 : 00am 5 : 00pm

Experience required Experience in Microsoft Office, managing a multi-line phone system, and database entry.

Location Theta Chi Fraternity International Headquarters; 865 W. Carmel Drive, Carmel, IN

Compensation Full-time base salary commensurate with education and experience; Competitive benefits package including health, dental, vision insurance plan; 401(k) option

Theta Chi Fraternity is seeking applicants for the position of Administrative Assistant. This position is full time and on-site.

This position is responsible for a wide range of administrative and office support facilitating the efficient operation of the organization.

• Primary phone coverage
• Maintain coordination of phone system
• Open, sort and distribute incoming correspondence
• Maintain electronic and hard copy filing system
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Database administration, including data entry and record maintenance
• Provide clerical support including tasks such as photocopying, preparing documents for mailing, and filing
• Assist in mailing outgoing mail and shipping materials
• Provide general assistance to multiple departments
• Perform other duties as assigned

Travel to biennial 6-day summer conference (frequently held out of state) may be required.

Minimum Qualifications :

The successful candidate will be a self-motivated professional and team player with a passion for assisting college students and a desire to advance the mission of the organization.

Candidates will demonstrate excellent interpersonal skills including, but not limited to :

• The ability to work well with students, alumnus volunteers, board members and colleagues,
• Strong written and verbal communication skills,
• Problem-solving abilities.

Candidates must be proficient in Microsoft Office and be able to learn the organization’s database system (ChapterSpot / Salesforce).

Candidates should also have experience with managing files and records, answering phones, and knowledge of office procedures and terminology.

Compensation Full-time base salary commensurate with education and experience; Competitive benefits package including health, dental, vision insurance plan;

401(k) option; paid holidays and vacation.

About Theta Chi Fraternity Founded in 1856, Theta Chi Fraternity is a men’s collegiate fraternity with more than 196,000 initiated members and has established 244 chapters.

Theta Chi’s mission is to develop college-age men into successful students, good citizens, lifelong brothers, and resolute leaders.

Application Procedure Application materials will be accepted until position is filled. To apply, please send a cover letter, resume, and salary requirements to Leslie Swathwood, Office Manager, lswathwood@thetachi.org or mail to :

Leslie Swathwood, Office Manager

Theta Chi Fraternity

PO Box 503

Carmel, IN 46082

No phone calls please.

Last updated : 2024-05-29