46 Administrative Office Manager Jobs in Carmel, IN
MBX Biosciences, Inc. is Hiring an Administrative Office Manager Near Carmel, IN
Key ResponsibilitiesAdministrative Management
- Act as the primary point of contact for the CHRO/CMO/CSO, managing calendars, including external and internal meetings and travel arrangements.
- Manage the senior team’s expenses and ensure timely submission and reimbursement.
- Follow-up actionable items that arise from meetings, e.g., producing minutes and ensuring timely distribution of relevant documents.
- Coordinating small and large meetings and events, both on and off-site.
- Serves as office manager and key contact person for all building matters, including managing incoming guests, welcoming candidates or new hires, and/or assisting MBX employees with related office needs. This includes assisting with Together Week Processes and office space needs for team members and visiting employees.
- Follows purchasing and requisition procedures and manages POs regarding building/facility services suppliers, etc.
- Coordinates facility management tasks and ensures proper building function in liaison with facility services supplier. Communicate tenant information from our building manager.
- Ensures office and lab-related needs, including supply inventory and snacks/coffee area, are stocked and clean, and office equipment is functioning properly, maintained, and serviced as needed. May manage or oversee office cleaning providers and associated contractors to support office needs.
- Assist the HR team with candidate interview scheduling and employee onboarding.
- Coordinate internal and external resources and cultivate relationships with partners.
- Assist the HR team with company events and employee programs, including Together Weeks.
- Respond to requests and questions about HR or office operations and general company inquiries/requests.
- May participate in other projects or responsibilities as assigned.
- High School Diploma or equivalent is required; B.A./B.S. or equivalent is preferred.
- 5 years of administrative or office management experience.
- 3 years of supporting VP Level or C-Level personnel.
- Excellent interpersonal, verbal, and written communication skills.
- Strong computer literacy skills; proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
- Experience in HR-related systems, including Greenhouse and HRIS or performance management-related systems preferred.
- Strong organizational skills and keen attention to detail.
- Ability to prioritize, manage multiple time-sensitive tasks, problem-solve, and operate in a rapid growth environment.
- Strong multi-tasking and organization skills.
- Ability to work individually and collaboratively.
A distinguishing strength of MBX is world-class proprietary peptide drug discovery. Our team is driven to transform the current treatment landscape with highly efficacious, safe, and convenient medicines that are designed to address unmet needs in both rare and prevalent endocrine diseases. We are combining our deep expertise in peptide discovery and development with our novel, proprietary platform technology to advance our pipeline.
Our lead programs have clinically validated targets and attractive endocrine disease market opportunities. MBX 2109 is an investigational long-acting parathyroid hormone peptide prodrug in development as a PTH replacement therapy for the treatment of hypoparathyroidism. The company is building a pipeline of additional product candidates to treat endocrine disorders that will enter Phase 1 development in 2023.
MBX is supported by leading life science investors including Frazier Life Sciences, New Enterprise Associates, OrbiMed, Wellington Management, RA Capital and Norwest Venture Partners. We are based in the Indianapolis area and growing rapidly in a hybrid workplace environment. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, passionate about their work, and able to work in a dynamic environment.
EEO StatementMBX Biosciences is an Equal Opportunity Employer and is committed to treating all applicants fairly without discrimination. We welcome applications from all individuals, regardless of race, national origin, gender, age, physical characteristics, social origin, disability, union membership, religion, family status, pregnancy, sexual orientation, gender identity, gender expression or any unlawful criterion under applicable law.
Job Summary
Full Time
$88k-114k (estimate)
05/22/2024
07/05/2024
mbxbio.com
Carmel, IN
<25
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The job skills required for Administrative Office Manager include Scheduling, Planning, Office Management, Onboarding, Written Communication, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Office Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Office Manager. Select any job title you are interested in and start to search job requirements.
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