Requisition No: 829140

Agency: Agency for Persons with Disabilities

Working Title: ADMINISTRATIVE ASSISTANT II - 67055953 APD/ DDDP CHATTAHOOCHEE, FL

Pay Plan: Career Service

Position Number: 67055953

Salary: $1,260.00-1,550.00 Biweekly

Posting Closing Date: 05/23/2024

Total Compensation Estimator Tool

Salary Range: $1,260.00-1,550.00 Biweekly

Working hours 8:00am-4:30pm

Join the Developmental Disabilities Defendant Program (DDDP) Pathways Team.

We are dedicated to empowering persons with developmental disabilities charged with a felony crime to acquire the skills needed to become competent to stand trial, and to acquire the skills and supports that will prepare them for success in their future environments.

The Developmentally Disabled Defendant Program in Chattahoochee seeks a full time Administrative Assistant II for the Superintendent.

This is a professional position providing administrative support to key Executive Leadership staff, to include the Superintendent, Assistant Superintendent, and the Forensic Attorney.

Prepares and distributes announcements of activities and other program information.

Manages the communication of the Superintendent, including receiving, screening, and responding to written correspondence.

Proofreads, edits, and prepares documents and reports.

Arranges travel and prepares or arranges for the preparation of travel documents, and forms for managers.

Schedules and coordinates meetings, including preparation and distribution of agendas and minutes.

Coordinates the filing and service of court reports on residents in a timely and efficient manner. Tracks and maintains database on court reports for processing.

Prepares appropriate cover letters and model pleadings and orders to accompany court reports and/or notifications and distributes the documents to the appropriate officials and Agency personnel.

Performs other related duties as required.

Minimum Qualifications:

• A minimum of 5 years of Administrative or Clerical experience
• A valid driver’s license. License suspended or revoked for any reason, work permits (Business purpose/ Employment/Education only license) and some types of restricted license are not acceptable. Licenses that have “Corrective Lenses Restricted,” are acceptable, provided the driver wears the corrective lenses while operating the vehicle.

This position is located at a 24-hour facility. Staff members must be agreeable to working a shift schedule; regular, evening, or night. Days Off: Varies.

Employees may be required to work additional days/hours based upon the needs of the facility and center. This includes, but is not limited to ensuring facility coverage, activities, holidays, and emergency situations.

Knowledge, Skills, and Abilities:

• Knowledge of administrative principles and practices.

• Knowledge of office procedures and practices.

• Knowledge of the methods of data collection.

• Knowledge of the principles and techniques of effective communication.

• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing.

• Ability to prepare correspondence and administrative reports.

• Ability to understand and apply applicable rules, regulations, policies, and procedures.

• Ability to utilize problem-solving techniques.

• Ability to work independently.

• Ability to plan, organize and coordinate work assignments.

• Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others.

** NOTE: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

Recruiting Contact:

Jodi NeSmith

Recruitment Manager- Developmental Disabilities Defendant Program & Pathways

Agency for Persons with Disabilities

Telephone: (850) 793-7075

Email: jodi.nesmith@apdcares.org

Direct Deposit Program – As a condition of employment, a person appointed to a position in State government is required to participate in the Direct Deposit Program.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than just a paycheck. The state’s total compensation package for employees features a highly competitive set of benefits including:

Annual and Sick Leave benefits

Nine paid holidays and one Personal Holiday each year

State group insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.

Retirement plan options, including employer contributions (For more information, please click www.myfrs.com)

Flexible Spending Accounts

College tuition waivers and more!

For a more complete list of benefits, click https://mybenefits.myflorida.com/

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

BACKGROUND SCREENING REQUIREMENT:

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.

Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and Federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

THIS POSITION REQUIRES A BACKGROUND INVESTIGATION INCLUDING FINGERPRINTING, PURSUANT TO S. 110.1127(1), FLORIDA STATUTES.

WE HIRE ONLY U.S. CITIZENS AND THOSE LAWFULLY AUTHORIZED TO WORK IN THE U.S. APD PARTICIPATES IN THE U.S. GOVERNMENT’S EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-VERIFY). E-VERIFY IS A PROGRAM THAT ELECTRONICALLY CONFIRMS AN EMPLOYEE’S ELIGIBILITY TO WORK IN THE UNITED STATES AFTER COMPLETION OF THE EMPLOYMENT ELIGIBILITY VERIFICATION FORM (I-9).

ALL APPLICANTS SHOULD COMPLETE THE ON-LINE APPLICATION PROCESS. IF ASSISTANCE IS NEEDED TO APPLY FOR THIS POSITION, PLEASE CALL THE PEOPLE FIRST SERVICE CENTER AT 1-877-562-7287. RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED TO BE CONSIDERED FOR THIS POSITION. ANSWERS TO THE QUALIFYING QUESTIONS MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

***FLORIDA STATE HOSPITAL AND SUNLAND CAMPUSES ARE TOBACCO FREE***

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.