We’re looking for a Violations Administrative Assistant to join our team on Long Island.

We are an established real estate owner/management company in business for 80 years with properties in Manhattan, Queens, Brooklyn, Scarsdale and the Bronx.

Candidates must be self-driven, reliable, willing to learn and be resourceful. Strong computer skills, proficient writing skills and strong communication skills are a must. This is an incredible opportunity for an extremely organized individual that thrives in a fast paced environment that requires multi-tasking, the ability to time manage and transition from task to task with ease.

Day to day duties will include, but are not limited to:

• Maintain and monitor compliance and violation files relating to the following agencies: DOB, FDNY, DEP, HPD, DOH hearings, violations, agency filings, as well as ensure that entire portfolio is in compliance with various rules and regulations;
• Electronically execute documents for FDNY, DOB, HPD, etc
• Liaison between permit applications and management;
• Monitor façade inspections, plumbing inspections, elevator inspections as well as gather and maintain proposals for repairs,
• Ensure that violations are resolved prior to the cure date;
• Notify commercial tenants when violations are cited to their premises and monitor until they substitute and indemnify us in writing;
• Notify non-tenants that are responsible for violations cited at our buildings and follow-up accordingly;
• Ensure all compliance and maintenance recommendations from banks and insurance companies are complied with, where reasonable;
• Maintain, monitor, and organize a file for each violation which has all the necessary documentation such as proposals, pictures, the violation, case law, etc.
• Maintain, monitor, and organize compliance on non-ECB related elevator violations;
• Maintain, monitor and organize all liability and insurance policies;
• Maintain, monitor, and organize tenant policies, renter’s insurance documents, etc.
• Manage and compose tenant notices as needed;
• Prepare and provide reports to property managers, various departments, and executive staff members as required and requested
• Prepare correspondence
• Work on special project as needed

Requirements, Knowledge & Experience:

• Experience: 2-3 years
• Energetic, Personable
• Ability to prioritize assigned duties while working on multiple projects at one time
• Strong literacy in MS computer programs
• Fluent in a second language is a HUGE PLUS
• Ability to work independently and meet critical deadlines
• Superior organization, problem solving, oral and written communication skills

Job Type: Full-time

Pay: $50,000.00 - $66,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person